The project management team decides which fields in a batch are required. Required fields have an asterisk (*). When an image lacks information for a required field, mark the field as blank. To mark a field blank, press Ctrl+B on a Windows computer or Cmd+B on an Apple computer.
All fields are important to a project. Index information for all available fields. If optional information is not on the image, skip the field. To skip, press Tab.
Reasons we include nonrequired information in an index
- Some collections have several types of documents or forms. Information could be on only one type of document or form.
- The nonrequired information is helpful when users search the index.
- A collaborating organization can request that we index nonrequired fields.
Reasons for required fields
- The required information is on all types of documents or forms in the collection.
- The information is vital to researchers.
- The record custodian or owner of the records requires that we index the information.
During review, if all required and optional fields are not indexed, the batch must be reindexed.
Please index all fields in a batch unless the information is missing on the image.
Related articles
Where do I find the indexing field helps?
How do I index unreadable information?
Where do I find the indexing project instructions?