Listings break projects into manageable groups. These groups are determined by the operational team. To select a listing to work on, click the listing’s name. The listings section allows you to view the available listings, view their status, access listing information, and perform tasks related to each listing.
Listing Icon Indicators
Notification icons appear next to listings with a specific status or to indicate a listing contains records already in FamilySearch.
- An exclamation point indicates an Archive-Only listing.
- A question mark with a warning sign indicates a listing with records already published on the FamilySearch website. To view details of the duplicate records, open the Listing Information page and scroll down to the Bibliographer Check field.
Note: Contact your field supervisor or manager for any questions about a listing or for permission to add additional records to a listing beyond what has been previously approved by the listing’s definition.
Listing-Column Headings
Descriptions of the Listing headings are as follows:
- ID: An automatically generated unique identifier that names a listing within a project.
- Record Title: Titles of the items included in the listing.
- Volume: In a set of volumes, the identifier assigned by the archive.
- Dates: The beginning date and the ending date for the records.
- Status: The status of listings.
- Folders: The number of folders in each listing.
- Approval Status: Approval status of an edited or a newly created listing.
- Approval Date: Shows the most recent date on which the approval status changed. If the approval status is empty, the approval date will also be empty. By default, listings are sorted by the approval date, with the most recent date first and the oldest date listed last.
Listing Options
Tasks you can perform with the Listing section are listed on the left as follows:
- Create: If directed by your supervisor, click this option to add a new Archive Only listing. Archive Only listings are never submitted or validated.
- Information: The listing information that is already in DCam displays on the listing screen so you can check it for completeness and accuracy.
Add Folder: This option allows you to create a folder.
Note: You can also create a folder in the Folders section of the screen by clicking Create.
- Complete: Click this option to mark a listing as complete after capturing and transferring all of the images for the listing.
- Reopen: Click this option if you are asked to recapture images for the listing.
- Delete: Only use this option if your supervisor tells you to delete a project.
- Print: Click this option to print the information about the listing. A dialog displays. Select which listings to print:
- Print all listings for the selected Project
- Print the currently filtered listings (if you have set filters to narrow the number of projects)
Print the selected listings (if you have selected certain listings)
Note: You can also check a box to Include Folders for each Listing and Export Results to a .CSV file, if you want to work with the results in a spreadsheet program like Microsoft Excel.
- More: Use this option to select one of the following:
- Import Folders: Import and create folders from a file.
- New Import Folders Template: Create a file that contains all column headers that are valid for this listing.
- Move folder to here: Move a folder from another listing to the listing you have selected. You can also click and drag the folders to move them.
Viewing Listing Statuses
To filter project listings according to status, click the check boxes at the bottom of the Listing section as follows:
- All: Shows all the projects, including the open and completed projects.
- Empty: Shows only empty projects.
- Open: Shows only projects that contain 1 or more nonempty listings that are not completed.
- Completed?: Shows only projects for which all current listings are completed.
- Completed: Shows only completed projects.
Listing Approval Statuses
This column displays the status of the listing as follows:
- Approved: The listing has been approved by CMS.
- Archive Only: The listing was created only for the archive and does not require CMS approval.
Expired Listings
Archive Only listings are assigned a sixty-day expiration period from the time they are created. After sixty days, a pop-up window will prompt you to delete or extend the expired listing. Click Apply to extend the listing expiration by sixty days (left box) or to delete the listing permanently (right box). Click Cancel to ignore the prompt and receive a reminder next time you open DCam.
Selecting a Listing
To select a listing, follow these instructions:
Step 1: On the home screen, click Manage Projects, Listings, and Folders.
Step 2: In the projects section of the screen, confirm the correct project is highlighted.
Step 3: To select the listing, click it.
Creating a New Listing
Listings are created by the Collection Operations and Imaging Services teams and cannot be modified by a DCam Operator. However, DCam supports the creation of Archive Only listings. An Archive Only listing remains on the workstation computer and can be worked on without approval. Folders in an Archive Only listing cannot be exported but can be moved from an Archive Only listing to an approved listing.
Note: To save images or folders located in an Archive Only listing, you will need to export them. See Appendix B: Importing and Exporting Images.
To create a listing, follow these instructions:
Step 1: On the home screen, click Manage Projects, Listings, and Folders.
Step 2: In the projects section, highlight the correct project.
Step 3: In the listings section, click Create.
Step 4: If you want to copy information from an existing listing, click the down arrow in the “Use information from listing” field.
Step 5: Click the listing name. DCam fills in most of the fields with information from the listing.
Step 6: Correct or enter additional information for the new listing.
Step 7: Click Save.