Difference between revisions of "FamilySearch Wiki:Community Council/Minutes"

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Minutes of the Council meetings will be posted here.
 
Minutes of the Council meetings will be posted here.
 +
 +
==== July 10, 2013 ====
 +
* '''Review''' of last weeks minutes
 +
** Wilma asked for clarity of the comments about '''"Begin Your Search with"'''
 +
* '''Family History Library & Community Support'''
 +
** Reorganisation taking place this week
 +
** Unsure how this will effect employee involvement in the wiki
 +
** Goal to simplify research - help consultants where ever they are in the world
 +
** Perhaps more information at Contributors meeting tomorrow
 +
* '''Counties project'''
 +
** Close to finishing Utah county project
 +
** Would like to pick another state to work on - '''[[Washington]]''' perhaps '''[[California]]'''
 +
** Would like input from Wiki Council on how to approach this effort
 +
** Plan to review the page histories - noting contributors who edited since Jan 2011
 +
** Send an email to each unique contributor with an invite
 +
*** "We have wiki skills, you have the local knowledge - can we collaborate/work together to improve the pages?"
 +
** Start with moderators and adopters 
 +
** Have groups that adopted pages been engaged
 +
** Encourage local groups to link to their resources from the wiki
 +
** Post on Rootsweb message boards inviting contributions to the wiki
 +
*** This is where the experts are. Drop some hints, here is the URL, see what you can do to improve it.
  
 
==== June 26, 2013 ====
 
==== June 26, 2013 ====
 
Potential agenda items:
 
Potential agenda items:
*Liaison report
+
*Request from Support re: '''Super moderator'''
*Request from Support re:Super moderator
 
 
**Super moderators: are they needed? Define the role. 1) Learn from Community Council what they see super moderators doing? 2) Or, when there is something the Council sees that is not being done, Support can be sure it is assigned and followed.
 
**Super moderators: are they needed? Define the role. 1) Learn from Community Council what they see super moderators doing? 2) Or, when there is something the Council sees that is not being done, Support can be sure it is assigned and followed.
*Results of "Begin Your Search with" poll: [[Beaver County, Utah]] is the pattern that will be used on the Utah pages. Thank you for your feedback.
+
** This was discussed during the Council meeting of [[#May 29, 2013|May 29]]
**Was that a proper use of the Council?
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** Would include a supervisory role of other moderators
 +
*Results of '''"Begin Your Search with"''' poll:  
 +
** [[Beaver County, Utah]] is the pattern that will be used on the Utah pages.  
 +
*** An alternative would be to change the running order of the page and move the sections of these key records to the top of the page.
 +
*** Happy with how this has been achieved on the [[Beaver County, Utah]] page
 +
*** See also key topics in sidebars eg. [[England]]
 +
** Thank you for your feedback.
 +
** Was that a proper use of the Council?
 +
*** It was agreed that it was
 +
* '''Sidebars'''
 +
** Do we have any data that show how well sidebars are used by users?
 +
* '''Copy & Pasting from Gazetteers'''
 +
** Advised contributors to use only selections of the text and then link to source
 +
** Also to use multiple sources
 +
** This is now happening :)
 +
* '''{{tl|FHL}}''' template now fixed
 +
** Problem caused by changes to the FHLC search results
 +
** Would have be useful for the engineers to have given the wiki community prior notice
 +
* '''Adopted pages''' - adoption signs being removed
 +
** Were the adopters contacted beforehand?
 +
** Were the community consulted about this change
 +
** Example - changes/sign removal on Texas not advised to page adopter
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** Support Team have been restoring the signs
 +
* '''Wiki Rich Text Editor''' (RTE)
 +
** Needed for beginners, but be warned as using it can easily lead to undesired results
 +
** Example copying and pasting from word processing software into the RTE.
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*'''Liaison report''' - [[FamilySearch Wiki:Council liaisons#19 June 2013|19 June]]
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** Disappointing if GS-WAC does not return in some form
 +
** Will staff at the FHL continue to add content to the Wiki in organised way?
 +
** Will the FHL still have a liaison to link in with the community and wiki support team?
 +
** How will the rough edges of working together be resolved without this link/liaison
 +
** Some clarification on what has been cancelled/how they will be organised in future.
  
 
==== June 12, 2013  ====
 
==== June 12, 2013  ====

Revision as of 19:57, 10 July 2013

Home · Charter · Issue Log · Meetings · Members · Minutes · Requests · Recommendations · Potential Members


Room #4568

Minutes of the Council meetings will be posted here.

July 10, 2013

  • Review of last weeks minutes
    • Wilma asked for clarity of the comments about "Begin Your Search with"
  • Family History Library & Community Support
    • Reorganisation taking place this week
    • Unsure how this will effect employee involvement in the wiki
    • Goal to simplify research - help consultants where ever they are in the world
    • Perhaps more information at Contributors meeting tomorrow
  • Counties project
    • Close to finishing Utah county project
    • Would like to pick another state to work on - Washington perhaps California
    • Would like input from Wiki Council on how to approach this effort
    • Plan to review the page histories - noting contributors who edited since Jan 2011
    • Send an email to each unique contributor with an invite
      • "We have wiki skills, you have the local knowledge - can we collaborate/work together to improve the pages?"
    • Start with moderators and adopters
    • Have groups that adopted pages been engaged
    • Encourage local groups to link to their resources from the wiki
    • Post on Rootsweb message boards inviting contributions to the wiki
      • This is where the experts are. Drop some hints, here is the URL, see what you can do to improve it.

June 26, 2013

Potential agenda items:

  • Request from Support re: Super moderator
    • Super moderators: are they needed? Define the role. 1) Learn from Community Council what they see super moderators doing? 2) Or, when there is something the Council sees that is not being done, Support can be sure it is assigned and followed.
    • This was discussed during the Council meeting of May 29
    • Would include a supervisory role of other moderators
  • Results of "Begin Your Search with" poll:
    • Beaver County, Utah is the pattern that will be used on the Utah pages.
      • An alternative would be to change the running order of the page and move the sections of these key records to the top of the page.
      • Happy with how this has been achieved on the Beaver County, Utah page
      • See also key topics in sidebars eg. England
    • Thank you for your feedback.
    • Was that a proper use of the Council?
      • It was agreed that it was
  • Sidebars
    • Do we have any data that show how well sidebars are used by users?
  • Copy & Pasting from Gazetteers
    • Advised contributors to use only selections of the text and then link to source
    • Also to use multiple sources
    • This is now happening :)
  • {{FHL}} template now fixed
    • Problem caused by changes to the FHLC search results
    • Would have be useful for the engineers to have given the wiki community prior notice
  • Adopted pages - adoption signs being removed
    • Were the adopters contacted beforehand?
    • Were the community consulted about this change
    • Example - changes/sign removal on Texas not advised to page adopter
    • Support Team have been restoring the signs
  • Wiki Rich Text Editor (RTE)
    • Needed for beginners, but be warned as using it can easily lead to undesired results
    • Example copying and pasting from word processing software into the RTE.
  • Liaison report - 19 June
    • Disappointing if GS-WAC does not return in some form
    • Will staff at the FHL continue to add content to the Wiki in organised way?
    • Will the FHL still have a liaison to link in with the community and wiki support team?
    • How will the rough edges of working together be resolved without this link/liaison
    • Some clarification on what has been cancelled/how they will be organised in future.

June 12, 2013

  • Problems with the {{FHL}} template which has not been working properly since at least the end of May
  • An email poll re:format of beginners area (Utah) sent to Council members.

May 29, 2013

  • Support for Moderators
    • A Super Moderator - an experienced moderator who would perhaps oversee other moderators, providing training to new ones, and willing to act as muscle in the event we had a potential moderator who wasn't comfortable handling any conflict/edit wars that might arise
    • What is required? - an experienced moderator, who is adept in working with people, and is a good communicator.
    • Group/forum/discusion list for moderators
    • Wiki Contributors meeting - 1st Thursday is devoted to moderators/adopter issues
      • Was discussed that an invite should be sent to moderators/adopter about the meeting
      • As of today (May 29) invite not yet received by moderators who serve on the Wiki Council
  • Liaison report - reviewed minutes from 22 May 2013
    • Robin user page changed to User:SavingStories
    • Dennis Knox and Howard Camp have direct responsibility for moderators
    • Search Engine Optimization (SEO)
      • Discussion about using more specific linkwords
      • Important - first 154 characters
  • Image problems - rich text editor removing image captions, then replacing with image title

May 15, 2013

  • Noted that Jamie will be speaking at the CGSSD Meeting on Saturday, 18 May 2013
  • Liaison feedback from 8 May 2013 meeting
    • David was out of town at the NGS Conference - had time to get acquainted why new Support Liason Robin
    • Developing support for new volunteers
    • Tracking volunteers
  • WikiProjects
    • Teri was contacted by FHL volunteers about their work on the Texas pages
    • Grateful to have been contacted and welcomed their work to improve the content
    • However looked at Crane County, Texas (as an example)
    • Suggestion: Change title to "Lists of county cemeteries" rather than "County Cemetery Directories"
    • Discussion about the wording used in the links to the external websites. Should the name of the county be included? Would this increase the ranking of the link for a specific search for "Crane County".
  • Discussion on colors
    • When colors are used they should be considered choices that are in harmony with the other colors used. Not random that clash/jar.
  • Discussed admin issue about the meeting

May 1, 2013

Apologies from Teri

  • Texas project
    • Questions to be directed to FamilySearch Wiki:WikiProject Texas pages
    • Cemeteries table with links to generic search pages (ie Find A Grave transcripts)
    • This is pushing links to specific sites down the page.
    • Also duplicating links already present on the page
    • Heading County Cemetery Directories could be better described as County Cemetery Listings, better for new researchers
    • Could table be placed underneath links to individual cemeteries
    • No Texas stubs - looking today there are 85 listed
    • JC to review as most if not will have been developed
  • Moderators
    • How to recruit - previously via the forums
    • Help Wanted - how has this initiative been received 38 as of May 1; one is training to be the Virginia moderator.
    • Banner site message "Looking for active contributors to become moderator for the following ..."
    • Loss of contributors in the past - issues raised not resolved
  • Liaison with GSWAC - see minutes at FamilySearch Wiki:Council liaisons
    • Global projects - transparent so interested parties can comment
    • Wider input results in better outcomes
    • Comments about issues on list them on the article talk page
    • Or add the comment to the users talk page (save twice - the first edit does not notify the user)
  • Site design
    • Colours used should be sympathetic to the palette used site wide
    • Who should decide on this issue

April 17, 2013

  • Finding the Wiki from the new look FamilySearch.org homepage
    • Not easily found, even for people who have been to the site before
    • Live help will not be the place someone looking for articles will go
    • Concern that our time is being wasted (examples of the forums)
    • Looking at https://familysearch.org/search Could a link be added after RECORDS GENEALOGIES CATALOG BOOKS ? say Research Assistance that allows searching in the wiki?
    • Option - add a link to the wiki in the footer
    • What is the long term plan for the wiki and how it will be access via the homepage?
  • Liaison with the GSWAC
    • Will meet on alternate weeks, when the Community Council is not meeting
    • Are FHL employees still required to work on the wiki? (Yes, but the time depends on the managers)averyld 19:21, 18 April 2013 (UTC)
    • SEO purpose statements - did those involve let Moderators and Adopters know what they were planning? Possibly not, but this has been done a limited number of pages. Danielle will discuss with her unit, lack of communication averyld 19:21, 18 April 2013 (UTC)
  • Moderators - listed under Things you can do upload images
    • Should Moderators be given rights to upload images without the need for them to be reviewed? (Moderators should be able to upload images from the Special pages without the need for them to be reviewed) They need to be trained on licensing, etc. averyld 19:21, 18 April 2013 (UTC)
  • Wiki Contributors Newsletter
    • Announce the changes to the wider site and how this effects the wiki
  • Add agenda item for all Community Council meetings - update from the GSWAC liaison
  • Reviewed the Issue Log
    • Surname pages
    • Professional Genealogist project
    • FH Library Catalog - inflexible index issues

April 3, 2013

Apologies from Teri

  • Working with other groups for example the FHL and Wiki Support.
    • The wiki is designed to be collaborative project
      • Areas the community and FHL can work together
      • Areas the FHL is dealing with and don't require help
      • Areas where help is required from the community
      • Publish project guidelines in the wiki
    • Liaison (Wilma) - to find out who is leading the current FHL projects
  • Moderators
    • Is the listing on the page FamilySearch Wiki:Moderator now correct?
    • Role to help guide people in wiki policy and practise
    • Different from adopters who are to help co-ordinate adding content
  • Wales as an example
    • Previous agreement to use modern counties with reference in the text to the old counties.
    • Pages being created for Welsh Parishes - what is their source? Not from GENUKI
  • Communication with moderators, adopters and contributors in general
    • Also for contributors that can't attend the weekly meetings on a Thursday.
    • Non-response from FH missionaries
    • Wiki Contributor Community Skype group
    • FamilySearch Wiki Facebook group - could be use to promote wiki specific news and give announcements and information for contributors
    • Wiki Newsletter - the link from the Main Page in the Wiki News box goes to the November 2012 edition.
      • The links in this edition then do not work.Message We cannot direct you to the requested web page at this time. Please try again.
    • Latest news on replacement forum?
      • Almost decided on a product, but it will not be a true forum.
  • New Skin for the Wiki
    • Coming soon - preview can be seen at beta.familysearch.org/learn/wiki/en/Main Page
    • Good news - Wiki Home link in top corner of every page
    • Bad news - No search box on content pages - the prominent search link in the toolbar goes to records search - this has the potential to confuse/frustrate users
    • Wasted space on wide screens

March 6, 2013

Apologies from Jane and Wilma

  • Content being copied from Wikipedia/gazetteers
    • Remember this wiki has a policy of Link, don’t copy
    • Examples on the same paragraph being added in twice from a gazetteer. It looks like missionaries are doing a paste and run exercise without looking what content is already included in the article.
    • It would be helpful if people created a user page
    • Adding headings without content -- a year later still no content. Would be better to add heading along with content.
    • Fine line between encouraging people to add content and well meaning people go find information and copy it to the FS wiki.
  • Concept "less is more", important research help could be missed in the volume of background stuff
    • Lots of help content but needs to be simplified (4 or 5 pages about how to add footnotes) with perhaps a clear guide to help new contributors find the help they need.
  • Help Wanted pages
    • Credit was given for the project to establish the help wanted pages in the wiki.
    • This is moving in the right direction
  • New Look from April
    • Looked at https://stage.familysearch.org/learn/wiki/en/Main_Page which currently shows the new header and right-hand sidebar.
    • The council welcomed the increase in the screen width being used when viewed in wider screens
    • A word of caution that the current settings causes a large column of whitespace to be created between content on the left and the right-hand sidebar on wide screens. (4 inches on a 25 inch screen).
    • Where left-hand sidebar are used these could be widened
    • Wikipedia seem to cope with this with lots of images used to support the text along with infoboxes etc.
  • News & Events sections
    • Spoke about general supportive comments about removing these sections as the default and only having them when contributors are keeping them up to date
    • Expect some feedback from others at the Contributors Meeting tomorrow.

February 6, 2013

Apologies from Jane

  • Surname pages - draft example User:Ldrew/Sandbox8
    • Notable people should be limited to those truly "notable" not just lists from Wikipedia.
    • Be careful we are not opening the door to inappropriate lists of names
    • Should be limited to directing people to resources available in other places
    • Most people are interested in a family name in a location - how does this help?
    • Look at http://www.linkpendium.com/genealogy/USA/sur/ and http://www.one-name.org/
    • Need some guidelines that outline how these pages could be developed and used
    • Pages to be created only when content available - not develop hundreds of pages with only a structure
  • Professional Genealogists
  • News and Events
    • Other channels, blogs, Facebook better as sources
    • Council decided that the wiki should direct users to these better sources rather than add "news" content directly in the wiki
    • Next steps - recommend change to wiki policy and advise others via the FamilySearch Wiki:Contributors Meeting
  • FHL Genealogical Society Wiki Advisory Council Liaison
    • Wilma, not going to the meeting, but will meet with their community liaison when one is appointed

January 23, 2013

  • We have received a request: To send a liaison to the Library Wiki Council meeting which is held bi-weekly on a Thursday morning (10:30am mountain time) - their next meeting January 24.
    • Wilma volunteered to attend the meeting
    • Request to ask the Library Wiki Council to share their plans
    • Some WikiProjects are documented, others seem to have no documentation
  • Wiki Page Development
    • Issues of parish history sections being filled with extracts from gazetteers
      • If the source of the text is not properly identified then some may be led to believe it is current information
    • Page for parishes created with a structure only - who will add the details?
    • Layout of main locality pages
      • Council members know about a small working group looking at this issue with a view to redesign
    • Current problems seen
      • Issues with the right-hand sidebar going missing
      • News and Events - never getting edited and if they do quickly fall out of date
      • Did you know? section - is the best place for this a sidebar, better in the main content
      • Screen width resolution - making it adaptable for different sized screen wide and mobile
      • Proliferation of banners and badges
      • Graphics: to be welcome when used to add value to the article. However graphics are used/selected when they are not suitable.
  • Moderator Review
    • One quick last check to ensure none have become active since last check
    • Then letter thanking them for their time as moderator
  • WikiProject Professional Genealogist how this will develop in the wiki
    • What will be this council's role in the project?
      • Council members want to make some recommendations
      • First step let others know we are interested in how this project is being progressed
      • Have APG, BCG ICAPGen been contacted for their opinions?
  • Suggestion to add an issues log that sets out what this council has discussed and the status of each item

January 9, 2013

  • Moderators - suggested new responsibility FamilySearch Wiki talk:Moderator#New Moderator Responsibility - Things To Do page
    • Good idea - falls under developing a WikiProject, tangible thing for a moderator to do, more so than "Build Community" which is less so. Wiki needs co-ordination so that all can work together.
  • Need to improve communication between all contributors
    • Lynda Avery is starting to look at projects to review their status
    • Pro and cons of skeleton pages
    • Alternative is to use model example page that set out best practise
  • Process to remove inactive Moderators
    • Remove moderator wiki rights - remove name from FamilySearch Wiki:Moderator list and other pages where they are listed.
    • Final email/contact to thank them for their time as moderator and informing them of the change
  • How to increase the group of active contributors
    • Better use of welcome messages - not just thank you, but also how to get involved
    • Listing top contributors - who would encourage contributors
      • barrier to do this - engineering time needed to get this done automatically
    • Thanking people with message possibly even using {{User Gold Star}}
  • Who moderates/reviews the Moderators?
    • Should this be a role for this Wiki Council? - Super Moderators?
    • System of training and early stage monitoring and mentoring.
      • Members of the council have tried being a mentor and found the experience resulted in being overloaded with requests from novice users wanting help create a page. Mainly from LDS members.
    • Need a place to guide new contributors

December 12, 2012

Next meeting January 9th. Agenda items from Chair, Jane Colmenares:

  • Annoucements
    • The next software release for the wiki, will allow protected pages to use full html
    • Council Recording Secretary: Steve Cottrell
  • Non-functioning moderators
    • Suggested the list be sent up with recommendation to remove. One last letter will be sent to their email.
    • Ample effort has already been made
    • Concerned with the empty areas. Jane is aware of a group that will start recruiting as well.
  • Images - proposed change in policy - further exception allowing living people in images.
  • Forums - FamilySearch is discontinuing forums 12/31/12. Where we would like to see the wiki forums moved?
    • Suggestions were: Google communities (part of Google+), Facebook
    • we have the option to wait until FamilySearch decides where they are going;
    • problem with Wiki is that using talk pages doesn't come naturally, and if not watching a page, we are not notified of discussions;
    • Liquid Threads was mentioned for turning Wiki talk page to threads;
    • Get Satisfaction Topics about the product: Research Wiki
    • After discussion: two options were strongest: Going the way FamilySearch goes or use Get Satisfaction

November 28, 2012

Next meeting: Non-functioning moderators. Jane has a list with notes, such as no responses for a minimum of 3 times, (and not active in the past 120 days). Moderator is first line of contact especially when disputes, etc. After moderators, we'll discuss the same point with adopters.

We need someone to coordinate, teamwork
Barnraising committee, everyone selected swoops in on an area - adopters
Uniformity of presentation

What do we think we can achieve beyond what FamilySearch tasked this council with?

  • Communication
    • Use the Wiki contributors newsletter to show the rules, etc. We as a group can feed into that and get people into action.
    • Also use the blog.
  • Coordinating projects:
    • Avoiding duplication
    • This group facilitates community relationships. We notice areas of duplication, get them work together. Coordination.
  • Issues: resolving them, such as how the wiki promotes professional genealogists.
    • Recommending pros is a minefield.
    • We need to present it in a way that is helpful to the users and that professional organizations could support as well.
  • People need a voice. We listen to issues, seek to get the right people involved and communicating to resolve them.
  • Next contributors newsletter: tell the community who we are, invite their suggestions.
  • FHLC issues discussed. Monmouthshire not part of England -- wiki can explain and have redirects
  • Please use the email of the group members to follow up on thoughts from this meeting.

November 14, 2012

An initial meeting was held where each member had the opportunity to introduce themselves to the other council members. Janell Vasquez, from FamilySearch, talked through the Council Charter covering the purpose and working with the council members to refine some of the membership/terms of the Council. Jane was selected to be the Council Chair.

The date of the next meeting was set as Wednesday November 28 with a view to meet every second Wednesday thereafter.