FamilySearch Indexing: US—1940 Federal Census, Project Links

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Project Overview | Project Updates | Additional Helps

Click Wiki Presentation to learn about making submissions. Use this page to ask all questions about this project. Please include a share batch number, if possible, for clarification.  Hold the batch as long as possible before submitting it. Comments will be removed after review.

Share batch 190062248- line 73, enumerator added comment "See bottom margin." where it notes an alias for the person. Should this be treated as an "OR" situation, Ophelia OR Phyllis and Feger OR Barnes, or should the additional information be ignored? <fck:hr> Share Batch # 189877170 - Some of the counties have been erased and are barely visible.  I'm assuming they should be indexed the same as crossed out information.  I'm sure many arbitrators will just mark it as blank.  Should it be indexed if I can barely see what it was? I use a search engine to verify what I see.
<fck:hr> How do we handle line numbers where the enumerators have crossed out the preprinted number, and manually renumbered the page? See batch # 190213269 for example. The first few lines are renumbered on the page. Thank you. <fck:hr> Need clarification of what goes into the Line Number column on a blank line. The presentation slide 20 shows <blank> in the column, but most arbitrators are calling that wrong, and putting a number back in the column. Jon Lund

Well, this arbitrator doesn't call it wrong. :) Both the presentation and the project instructions indicate to mark the whole line blank (e.g. using CTRL+SHIFT+B), and neither says anything about then going back and entering line numbers on those lines. Arbitrators who do that are getting it wrong. -- Dms246 09:16, 5 April 2012 (UTC) <fck:hr> When were you going to tell the indexers and arbitrators that you changed things in the presentation? Indexers need to go reread slide 25 and 27. Don't know what else was changed. April Robertson - Admin/Owner of Facebook Unofficial Share Batch Group 01:51, 5 April 2012 (UTC) <fck:hr> I understand that the City, County, and States should be blanked if a child is under 4, but what if they are blank on the census record for children 5 and over? I have been leaving them blank, but some have been "corrected" to whatever the parent record was. I can't find any clear guide on this, but the "don't make assuptions" rule would seem to apply, so shouldn't they be left blank if they are blank on the census record?

Two examples opposite treatment are batch 109733684 where the information was added to a completely blank set of fields on review, and 109730326 where the information was removed on review when there were faint ditto marks, but ditto marks nonetheless. <fck:hr> This part in the updated presentation is not complete "• If T is recorded in the household number column mark the " that's all it shows. April Robertson - Admin/Owner of Facebook Unofficial Share Batch Group 18:35, 4 April 2012 (UTC) <fck:hr> The field helps for the 1935 residences state that if it says Same House or Same H we type what we see. Does this mean if they wrote 'samehouse' on the census that is how we would index it? All one word? If we are correcting the spellings of locations (cities/counties/states) and we are correcting what it says for kids under 5 (blanking the fields) why aren't we just standardizing the Same House / Same Place regardless of how it is abbreviated to alleviate confusion? It's not a searchable field anyway. No one will find someone based off of Same House. It's info the researcher will see once they have found the doc they are looking for and will intrepret it's meaning on their own. <fck:hr> The follow batch seems "stuck" as it hasn't downloaded completely and can't be opened: 005449378 977. It is an arbitration batch that took forever to download and is now listed in my queue but will not open. Shall I send it back? <fck:hr> Okay we've got the line in the residence field cleared up for children under 5, it's not a ditto mark. That's no problem. Indexers now want to know if its a line for someone over 5 years old in the residence field should they consider it a ditto mark. They're a little confused and don't want to assume. April Robertson - Admin/Owner of Facebook Unofficial Share Batch Group 15:50, 4 April 2012 (UTC) <fck:hr> DC is written in city of residence and nothing is in state. Do I index DC in city or Washington and District of Columbia in state?

To add to this question if the place of birth only states D.C (on a Virginia census) what do we put? Just District of Columbia? Share Batch 189811680 <fck:hr> A few entries record numeric AND alpha characters in Column 3 Number of Household field (such as "1A", "2A", etc.). Only numeric characters are accepted in the Number of Household data entry field. How should these be entered since the alpha character cannot be entered?

Just enter the number, and ignore the letter. From the Basic Indexing Guidelines:

Fractions or Letters in Number Fields:

"If a number includes a letter, and the entry field only accepts numbers, disregard the letter."

-- Dms246 15:43, 4 April 2012 (UTC) <fck:hr> A few entries record "Sep" in the Marital Status column, presumably indicating "Separated". That isn't one of the options for this field, though. How should these entries be indexed? Mark them as "M" for married? (Since the status "separated" indicates that they are (still) married). -- Dms246 13:36, 4 April 2012 (UTC)

Response from Support reported on the forum says to index "Sep" as "M". -- Dms246 16:39, 4 April 2012 (UTC) <fck:hr> For the Delaware 1940 Census - a blank line in the middle - some projects want all blank lines added at the end. For this project, do we include a blank line where presently located or at the end?

From the Project Instructions:

"Each census form has 40 entry lines. If an entry line on the census form is blank or has no data to be indexed, mark the record as blank in the data entry area. Be sure to mark the record as blank in the same order as it appears on the census form."

So leave the blank line where it occurs - don't move blank lines to the end of the batch.

The Project Instructions can be found on the "Project Instructions" tab in the lower right area of the indexing application screen. -- Dms246 13:25, 4 April 2012 (UTC) <fck:hr> The given name is a male name; relationship is daughter; gender is M. Are we supposed to index it as written? <fck:hr> Often when there is a "R" in the City field there are also entries in the County and State fields. The instructions sayon slide 25, "If “Same House,” “Same Place,” or “Rural” was recorded in any of the residence fields, type just what you see in the City or Town of Residence on April 1, 1935
field, and mark the county and state of residence fields blank." I just want to make sure that I am supposed to mark the County and State fields as blank if there is an R in the city.

I think perhaps "Rural" shouldn't have been included in that instruction. If the Town/City field is marked "R" or "Rural", and there are locations recorded in the County and State fields, I'd recommend indexing those locations. -- Dms246 13:25, 4 April 2012 (UTC)

The presentation has been updated, and now "Rural" has been taken out of that instruction on slide 25 relating to "Same House" and "Same Place". The amended instruction for "Rural" now reads:

"If "R" or "Rural" was recorded type what is on the document."

-- Dms246 10:29, 5 April 2012 (UTC) <fck:hr> Have had comments from indexers that they don't notice the Presentation link because it blends in with the page. They have suggested making it red instead of blue if you want indexers to see it. Plus some indexers have also commented that they don't notice it because it doesn't look like a URL so they just think it's text that can't be clicked on. <fck:hr> If place of birth is listed as Canada-English or Canada-French how should it be indexed - as written or just Canada?

Instructions in the project presentation indicate that these entries should be indexed as just "Canada". -- Dms246 13:25, 4 April 2012 (UTC) <fck:hr> How should C be indexed in the Race field? April Robertson - Admin/Owner of Facebook Unofficial Share Batch Group 15:41, 3 April 2012 (UTC) <fck:hr> I have had a couple of batches where the person was from Mexico, and the race recorded as "In" but that was crossed our and a 3 was writtnen in. How should that be indexed? Share Batch 189291006 .Purplecata2 12:36, 3 April 2012 (UTC) - Please see Updates <fck:hr> Batch has a bunch of lines with information crossed out for children under 5 years old in columns 17, 18 and 19. Normally if there was no information and a line in the field it would be marked blank, but these have information in them. Index the crossed out info or mark blank? SB # 189241218 April Robertson - Admin/Owner of Facebook Unofficial Share Batch Group 05:08, 3 April 2012 (UTC) - Please Mark the fields blank <fck:hr> There is a "R" in City field but a rubber stamp has been applied saying "Same house". Go with the Same House? Or keep the R? SB 189253792 April Robertson - Admin/Owner of Facebook Unofficial Share Batch Group 04:27, 3 April 2012 (UTC) - See Updates

The entry on the Updates page states:

"R and same house written in the residence City field- If there are places in the county and state fields- please index the R- not same house."

What should people index in the City field if there are no places in the county and state fields? The response leaves that unclear. -- Dms246 22:46, 3 April 2012 (UTC) <fck:hr> In the "City, town, or village" column I have found many "R"s written. Should this be indexed as: "R" or "Rural"? I have had it arbitrated both ways and want to know what is correct. Project instructions seem to read, "Rural". - Please see Field Helps

Additional Helps page has the presentation on how to index the project and it states that Same House, Same Place and Rural if they're abbreviated such as R for Rural to type what you see. April Robertson - Admin/Owner of Facebook Unofficial Share Batch Group 13:34, 3 April 2012 (UTC) <fck:hr> In the Marital Status column we've seen M crossed out and a 7 written in a few times now in share batches in the Facebook Group as well as in the Skype Group. How should this be indexed? Don't have a Share Batch #. Most times it's been individuals who are of a marriagable age but a few times it's been seen with 2 and 4 year olds. April Robertson - Admin/Owner of Facebook Unofficial Share Batch Group 01:01, 3 April 2012 (UTC) - See Updates <fck:hr></fck:hr></fck:hr></fck:hr></fck:hr></fck:hr></fck:hr></fck:hr></fck:hr></fck:hr></fck:hr></fck:hr></fck:hr></fck:hr></fck:hr></fck:hr></fck:hr></fck:hr></fck:hr></fck:hr></fck:hr></fck:hr></fck:hr></fck:hr></fck:hr></fck:hr></fck:hr>