US Military Service Records
Contents
Service Records
Service records document an individual’s involvement with the military and can be used for proving military service, or as a valuable tool in genealogical research. Some service records are available online. See the service records pages for each of the individual wars for links to these records.
Compiled Service Records
The federal government has compiled military service records for soldiers serving in volunteer units in wars between 1775 and 1902. These records, on cards, have abstracts of information taken from un-microfilmed original records at the National Archives such as muster rolls, pay lists, hospital records, record books, orders, and correspondence found in Record Group 94, Records of the Adjutant General’s Office, 1780s–1917. For a description of the contents of this record group, see:
- Pendell, Lucille H., and Elizabeth Bethel, compilers. Preliminary Inventory of the Records of the Adjutant General’s Office,p. 17. Washington, D.C.: 1949. Reprint, 1981.''
A card was made for each soldier and put in an envelope along with some original documents. These files are arranged by state, then by military unit, then alphabetically by the soldier’s name. The cards usually provide a soldier’s name, rank and unit, the state from which the soldier served, the date enlisted, and length of service. You may also find the age, residence, physical description, and date of discharge or death.
References
- Claire Prechtel-Kluskens Thank You, General Fred C. Ainsworth! NGS Magazine 37 # 4 (October-December 2011): 54-57. FHL 973 D25ngs
- Claire Prechtel-Kluskens Compiled Military Service Records Part I:The records inside the CMSR jacket. NGS Magazine 38 #1 (January-March 2012): 32-36. FHL 973 D25ngs
- Claire Prechtel-Kluskens Compiled Military Service Records Part II:The records outside the CMSR jacket. NGS Magazine 38 #2 (April-June 2012): 32-38. FHL 973 D25ngs
- Claire Prechtel-Kluskens Compiled Military Service Records Part IV:Carded Medical Records." NGS Magazine 40 #4 (October-December 2014): 37-40. FHL 973 D25ngs
- Claire Prechtel-Kluskens Compiled Military Service Records Part V:The Book Mark." NGS Magazine 41 #1 (January-March 2015): 41-44. FHL 973 D25ngs
- List of the Adjutant General's Office for carded records of military organizations:Revolutionary War through Philippine Insurrection:the Ainsworth List, 112 rolls National Archives Microfilm Publication, T817. Digital Images Calendars of military units arranged by war identifying records that were "carded"
- Lists of Records of Military Organizations Used to Create Volunteer Compiled Military Service Records, ca. 1890-ca. 1904. NAID 589591 National Archives Catalog
Official Repositories for Service Records
The National Archives and Records Administration (NARA) is the official repository for Federal military service records.
- Older military personnel records, from the Revolutionary War to 1917 (depending on the service branch), are on file at the National Archives Building in Washington, D.C.
- Military service records from WWI through the present (depending on the service branch) are held at the National Personnel Records Center (NPRC) in St. Louis.
Service Records (Revolutionary War to 1917)
Older military personnel records, from the Revolutionary War to 1917 (depending on the service branch), are on file at the National Archives Building in Washington, D.C.
| Branch of Service | Dates of Holdings |
|---|---|
| Volunteers | Military service performed by persons serving during an emergency and whose service was considered to be in the Federal interest, 1775 - 1902 |
| Regular Army | Enlisted personnel, 1789 - November 1, 1912 Officers, 1789 - July 1, 1917 |
| Navy | Enlisted personnel, 1798 - 1885 Officers, 1798 - 1902 |
| Marine Corps | All Personnel, 1798 - 1904 |
| Coast Guard | Persons who served in predecessor agencies to the U.S. Coast Guard: the Revenue Cutter Service (Revenue Marine), the Life-Saving Service, and the Lighthouse Service, December 31, 1897 and prior |
| Confederate States | Persons who rendered military service for the Confederate States government in its armed forces, 1861 - 1865 |
| Veterans Records | Claims files for pensions based on Federal military service, 1775 - 1916 and Bounty land warrant application files relating to claims based on wartime service, 1775 - 1855 |
To order military service records from Washington, D.C., order online or the NATF Form 86.
Copies of military pension claim files for military service from the American Revolution up to before World War I and bounty-land warrant applications for Federal military service before 1856 can now be ordered online, as well as through NATF Form 85.
Or write: National Archives & Records Administration, Old Military and Civil Records (NWCTB-Military), Textual Services Division, 700 Pennsylvania Ave., N.W., Washington, DC 20408-0001.
Service Records (WWI to the present)
Military service records from WWI through the present (depending on the service branch) are held at the National Personnel Records Center (NPRC) in St. Louis.
| Branch of Service | Dates of Holdings |
|---|---|
| U.S. Army (includes Army Air Corps and Army Air Forces) |
Officers separated from July 1, 1917 - September 30, 2002 Enlisted personnel separated from November 1, 1912 - September 30, 2002 Please Note: Many Army and Air Force records were destroyed by fire in the St. Louis Center in 1973. Personnel records of Army members discharged/retired after October 1, 2002, are retained in electronic format by the Army. NPRC has access to the Army's electronic system and will respond to requests for those records. |
| U.S. Air Force | Officers and enlisted personnel separated from September 24, 1947 - September 30, 2004 Please Note: Many Army and Air Force records were destroyed by fire in the St. Louis Center in 1973. Personnel records of Air Force members discharged/retired after October 1, 2004, are retained in electronic format by the Air Force and are not transferred to NPRC. |
| U.S. Navy | Officers separated from 1902 - December 31, 1994 Enlisted personnel separated from 1885 - December 31, 1994 Personnel records of Navy members discharged/retired after January 1, 1995, are retained in electronic format by the Navy and are not transferred to NPRC. |
| U.S. Marine Corps | Officers and enlisted personnel separated from 1905 - December 31, 1998 Personnel records of Marine Corps members discharged/retired after January 1, 1999, are retained in electronic format by the Marine Corps and are not transferred to NPRC. |
| U.S. Coast Guard (including: Revenue Cutter Service (Revenue Marine), the Life-Saving Service, and the Lighthouse Service) |
Officers and enlisted personnel separated from January 1, 1898 - present |
To order records from the National Personnel Records Center, in St. Louis:
- If you are a veteran or next-of-kin of a deceased veteran, use eVetRecs, at vetrecs.archives.gov (or use the paper form, SF-180);
- All others, use Standard Form 180;
- Written requests (using Standard Form 180, or letter) should be mailed to: National Personnel Records Center, 9700 Page Ave., St. Louis, MO 63132-5100
- Veteran's FAQ
Access to Military Service Records is limited. See Services for Veterans, Next-of-Kin, or the Veteran's Representative for more information.
Please note: The service records of all former active military service personnel who were discharged, retired, or who had died in service, prior to 1949, are now open to the public. These archival records are treasured by family members, historians, researchers, and genealogists.
Discharge Records
State Records of Service
Each state keeps service records for its own militia, volunteer regiments, or national guard units. These are usually available at state archives, state historical societies, or state adjutant general’s offices. If a state unit was mustered into federal service, the federal government may have sent copies of records to the office of the state adjutant general.
The Family History Library has microfilmed state military records in many states, including Massachusetts, New Hampshire, New Jersey, Ohio, Pennsylvania, South Carolina, and Virginia. Many early militia and state records have also been published and indexed. These are described in the state Wiki pages.
National Guard Records
Serivce records of former National Guard members who were not called into active Federal military service are held by the state. Contact the Adjutant General of the state in which the member served.
Service Records by Conflict
- Colonial Wars, 1607 to 1763
- Revolutionary War, 1775 to 1783
- War of 1812, 1812 to 1815
- Mexican War, 1846 to 1848
- Civil War, 1861 to 1865
- Indian Wars, 1780's-1890's
- Spanish-American War, 1898
- Philippine Insurrection, 1899 to 1902
- World War I, 1917 to 1918
- World War II, 1941 to 1945
- Korean War 1950 to 1953
- Vietnam War 1964 to 1972
