Poland Archives and Libraries

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Archives and Libraries

(See the section below containing a synopsis in Polish)

State Archives

Poland Archives.jpg

There are several regional state archives. These collect civil records and civil transcripts (copies) of church records. Recent records, generally those less than 100 years old, are kept at local civil registration offices (Urząd Stanu Cywilnego).

The State Archives of Poland are not open to the public. Limited access is offered only to scholars who have first acquired permission from the state archive where they plan to visit. Some of the materials you need may be found in local church and civil offices.

Microfilm copies of many records at the Polish State Archives are available at the Family History Library, but the State Archives have several records that have not yet been filmed. If the records you need are not in the Family History Library collection, you may request information from, or photocopies of, the records you need by writing to the Directorate of the Polish State Archives (Naczelna Dyrekcja). They will forward your request to the appropriate state archive.

Naczelna Dyrekcja Archiwów Panstwowych ul. Dluga 6
00-950 Warszawa skr.poczt. 1005
Fax: 48 22 831-75-63
E-mail: ndap@archiwa.gov.pl
Internet: The Head Office of State Archives:Panstwowych

  • Naczelna Dyrekcja has published two books about the holdings of all the national archives in Poland:
  • Biernata, Andrzeja and Anny Laszuk. Archiwa panstwowe w Polsce, Przewodnik po zasobach (State Archives in Poland, Guide to Resources). Warszawa: "DiG," 1998. (FHL book 943.8J54a 1998.)
  • Laszuk, Anna. Ksiegi metrykalne i stanu cywilnego w archiwach panstwowych w Polsce, Informator (Parish and Civil Registration Records at State Archives in Poland, Directory).Warszawa: Naczelna Dyrekcja Archiwów Panstwowych, 1998. (FHL book 943.8 J53k.)
  • For the vital records at the State Archives in Poland: See the PRADZIAD database. Enter the name of the town where the parish, the public registry office or the religious community were located, or enter the name of the commune on the territory of which the town searched for is located, or the county on the territory of which it was located before the war; select the name of the province within the 1975-1998 or 1918-1939 borders; select the denomination or religion in respect of which the register was kept; select the type of event.
  • Archiwum Zabużańskie Urzędu Stanu Cywilnego Warszawa Śródmieście, ul. Smyczkowa 14, 02-678 Warszawa. For catholic records check the Register of Vital Records of Roman Catholic Parishes from the Region beyond the Bug River by Edward A. Peckwas.

More records at the state archives:

The State Archive in Lomza The Registry of Residents since 1899 –For some of the towns within the province –for details we have to contact the archives.
The State Archive in Torun The Residents Registration Records 1865-1930, Police Records –Passport Applications 1920-1939, Lists of Residents for surrounding area (Chelmza)

The State Archive in Krakow The List of Residents in the City of Krakow from 1921 (1850, 1857, 1870, 1880, 1890, 1900, 1910). Go to: ELA database - under „tytul spisu” put "spis ludnosci")

The State Archive in Przemysl The Greek-Catholic Church Records from the area of Przemysl and Rzeszow (you can find more detail information about it in the “East European Genealogist” Winter 1997).

At State Archive in Olsztyn you can perform searches or go directly to State Archive in Olsztyn / Szukaj where you will find over 550 digitized books (with Polish headings). Within these books, the digitized documents for births, marriages, and deaths are written in German.

Please scroll down to see more links to archives under the Archives heading.

Branches of State Archives of Poland

Regional branches of the State Archives, located in major cities, collect records of the area they serve.

Addresses of these archives are available on several Internet sites:

For a listing of Polish archives with connections to the Internet see:


Provincial or County Archives

In Poland many provinces have their own repositories for records pertaining to their area that are separate from those of the national government.

Many records of genealogical value are kept by these archives, including:

  • Birth, marriage, and death records
  • Census records (when available)
  • Land records
  • Some church records

The provincial archives of Poland are not open to the public. Limited access is offered only to scholars and those who have received specific permission in writing from the Polish Directorate of the Polish State Archives in Warszawa.

Local Civil Offices

In Poland, records created by the local government less than 100 years ago—including birth, death, and marriage records—are kept in local offices. These records are not available to the public. For more information about these offices (which are comparable to county courthouses and town halls in the U.S.) and their records, see Poland Vital Records.

You can get information about records kept at local civil offices by writing to them. See Poland Letter Writing Guide.Poland Language and Languages

Church Archives

Church archives collect records generated by the church, such as parish registers. Each diocese has its own policies regarding gathering records into the archive of the diocese. Generally, older records are found in the diocesan archives; more recent records are found at the local parish.

Some Catholic dioceses have gathered older records into a diocesan archive. You can write to these archives and request brief searches of their records. See Poland Church Records.

Protestant church records can be difficult to locate in Poland. Many have been lost due to wars and boundary changes, especially so in former Pomerania regions. Many other records have been filmed and are listed in the FamilySearch Catalog. In a few cases, records still exist in the local church but have not been microfilmed (e.g. Lublin Lutheran). For a complete listing of Protestant Church archives and repositories, see references in Poland Church Directories. Some Lutheran records for former Prussian regions are held in Lutheran Church Archives in Berlin. Protestants should not hesitate to look into Catholic records for their information. If no Lutheran or other Protestant church existed in a particular area, the residents would have been civilly obligated to register their b/m/d at the nearest Catholic Church.

Many church records are kept by local parishes, which may also have earlier records. You can write to local parishes and church archives for information. See Poland Church Records.

Genealogical Societies with focus on specific regions of Poland can often help to find records that may be particularly elusive.

Some of the records found at the church archives

Archdiocese Archive in Bialystok is in possession of the extracts from the vital records (total of 1041 volumes) from1865 up to the current year. The extracts are listed in accordance with the following Decanates:

  • Decanate Białystok - 430 volumes
  • Decanate Korycin - 64 volumes
  • Decanate Krynki - 81 volumes
  • Decanate Knyszyn - 93 volumes
  • Decanate Dąbrowa Białostocka - 74 volumes
  • Decanate Sokółka - 182 volumes
  • Decanate Grodno (1865-1937) - 92 volumes
  • Decanate Łunna (1922-1937) - 25 volumes

The Archive of the Polish Province of Dominicans in Krakow is in possession of catholic records from Czortkow, right now within the borders of the Ukraine. www.dominikanie.pl, ul. Stolarska 12 , 30-215 Krakow, Poland.

Other Libraries

Some useful sources, such as local histories, city directories, maps, newspapers, and genealogies, are available in major libraries in Poland and the United States. Contact these libraries and ask about their collection, hours, services, and fees.

Historical and Genealogical Societies

Very few historical and genealogical societies exist in Poland. Such societies may maintain libraries that collect genealogical records. Some North American societies are also working at indexing and/or extracting data from Polish records of various types. For more information, including addresses of some societies, see Poland Societies.

Inventories, Registers, and Catalogs

Many archives have catalogs, inventories, guides, or periodicals that describe their records and how to use them. If possible, study these guides before you visit an archive so that you can use your time more effectively.

The Family History Library has copies of several published inventories, catalogs, directories, and guides of other libraries. These records are listed in the FamilySearch Catalog under:




  • The Archives Portal Europe provides access to information on archival material from Poland as well as information on archival institutions throughout the continent

Pomocne przewodniki, adresy, repozytoria są możliwe do odszukania w:

  • Archiwach, które zbierają i przechowują oryginały dokumentów kościelnych,rządowych i innych.
  • Bibliotekach cyfroweych które na ogół udostępniają opublikowane źródla, takie jak książki, mapy i mikrofilmy. Głównie zajmują się udostępnianiem repozytoriów genealogicznych i historycznych oraz źródłeł polskich. Kiedy źródło jest opisane na FamilySearch Wiki, tam będzie podany link z adresem by móc powrócić do tego tematu.

Jeśli zamierzasz odwiedzić repozytorium na terenie kraju, skontaktuj się z konkretną placówką i poproś o podanie informacji o posiadanych zbiorach, godzin urzędowania, rodzaju świadczonych usług i cennika opłat.

Chociaż oryginalne zapisy mogą znajdować się w archiwum lub bibliotece na terenie Polski, Biblioteka Historii Rodziny może mieć kopię mikrofilmu do udostępnienia. Biblioteka posiada kopie wiele rekordów z polskich archiwów.

Polskie placówki archiwizują zapisy związane z historią polski, kultury i ludzi. Są to zapisy  przede wszystkim o wartościach genealogicznych takich jak:

  • Zapisy w księgach kościoła wyznania katolickiego
  • Zapisy w księgach kościoła wyznania mojżeszowego
  • Kościół protestancki zrezygnował już z rejestracji niektórych danych
  • Ewidencja ludności i rejestry urodzeń, ślubów, zgonów prowadzone przez Urzędy Stanu Cywilnegoi
  • Dokumentacja spisowa ludności i gospodarstw
  • Dokumentacja sądowa
  • Dokumentacja wojskowa
  • Listy emigracyjne
  • Ewidencja gruntów

Archiwa w Polsce: Informator adresowy. Warszawa: Naczelna Dyrekcja Archiwów Państwowych, 1996. (Książka FHL 943,8 J54ap.) Ten przewodnik opisuje usługi z archiwów i bibliotek w Polsce, jak również pewne ograniczone informacje dotyczące głównych archiwów i bibliotek w innych obszarach świata.

Lewanski, Richard C. Guide to Polish Libraries and Archives.(Przewodnik po polskich bibliotekach i archiwach) New York, New York: Columbia University Press, 1974. (FHL book 943.8 J54l.)