Ghana Civil Registration

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How to Find the Records[edit | edit source]

Online Records[edit | edit source]

Offices to Contact[edit | edit source]

National Archives of Ghana
21 Castle Road Adjacent YWCA, Adabraka
P.O.Box GP 3056
Accra, Ghana
GA Address GH-GA-050-7200

Regional offices:[1]

  • Greater Accra
  • Western North (Sefwi Wiawso)
  • Bono (Sunyani)
  • Volta (Ho)
  • Eastern Region (Koforidua)
  • Bono East (Techiman)
  • OTI (Dambai)
  • Upper West (WA)
  • Central Region (Cape Coast)
  • Ahofo (Goaso)
  • Savannah (Damango)
  • Upper East (Bolgatanga)
  • Western Region (Sekondi)
  • Ashanti (Kumasi)
  • North East (Nalerigu)
  • Northern (Tamale)

Places where a birth might be registered:[2]

  • Civil registrar’s office
  • Mayor’s office
  • Other district or local authority
  • Hospital or health centre
  • Village/commune elder, head or administrator
    in the place of occurrence of the birth

Places where a marriage might be registered:[2]

  • Civil registrar’s office
  • Mayor’s office or other district or local authority
  • Tribunal
  • Village/commune;
  • Under special licence, the marriage is registered
    where it takes place (i.e. courts and district offices,
    churches, registrar’s office).

Places where a death might be registerd:[2]

  • Civil registrar’s office
  • Hospital or health centre
  • Place of occurrence of the death

Some civil registration records are also in:
The National Archives, London
Kew, Richmond, Surrey
TW9 4DU
United Kingdom
Contact form (in lieu of email): web form
Telephone: +44 (0) 20 8876 3444
Website: http://www.nationalarchives.gov.uk/
Additional information: National Archives

Historical Background[edit | edit source]

The efforts to create an archive started in 1946 and the first Ghanaian chief archivist was J. M. Akita in 1949.

The National Archives has births, marriages, and deaths for Europeans and Africans from 1872 to present.

For additional information, see History of the National Archives.

Coverage and Compliance[edit | edit source]

Population coverage: Approximately 80% of the population, but only after ca. 1930. Before that, 40% of the population. British population:60%, native population: 40%.

Information Recorded in the Records[edit | edit source]


For additional information about birth, marriage, and death registration in Ghana, see UNICEF Data: Monitoring the situation of children and women.

Births[edit | edit source]

Information:[2]

Regarding the child:

  • Name
  • Date of birth
  • Sex
  • Place of occurrence [of the birth]
  • Type of place of occurrence (hospital, home, etc.)
  • Date of registration
  • Place of registration
  • Attendant at birth
  • Type of birth (single, twin, triplet and so forth)

Regarding the mother of the child

  • Date of birth or age
  • Educational attainment
  • Place of usual residence
  • Children born alive to the mother during her entire lifetime
  • Birth order parity
  • Maiden name
  • Nationality

Regarding the father of the child:

  • Date of birth or age of the father
  • Educational attainment
  • Nationality
  • Occupation (whether gainfully employed)
  • Religion
  • Witnesses’ names, residence, occupation, and sometimes relationship

Marriages[edit | edit source]

The legal age for marriage is 21 years old for both sexes. Marriage between ages 18 and 21 requires parents’ consent.[2]

Information:[2]

  • Names of candidates
  • Their residences
  • Date of marriage
  • Date of registration
  • Place of marriage
  • Place of registration
  • Date of birth or age of bride
  • Date of birth or age of groom
  • Sometimes parents’ or sponsors’ names and ages

Generally, for all the three types of marriage (customary, Mohamedan, and ordinance), the requirement is that men and women aged 18 years and above, who are not closely related by blood or through marriage, can lawfully enter into a marriage provided that other laws in force do not prohibit the relationship. The parties to an intended marriage identify themselves with a national ID; either one or both parties must have resided in the district of registration for at least 15 days prior to the registration of the marriage.

Deaths[edit | edit source]

Information:[2]

  • Name of deceased
  • Sex
  • Date of birth or age
  • Marital status
  • Place of usual residence
  • Parents’ place of residence for deceased persons below age 15 years
  • Date of death
  • Place of death
  • Type of place (hospital, home, etc.)
  • Date of registration
  • Place of registration
  • Cause of death
  • Certifier

References[edit | edit source]

  1. Ghana Regional Offices - Public Records, c2019, Marichael Company Limited, J&F Fashtech, accessed 5 August 2019.
  2. 2.0 2.1 2.2 2.3 2.4 2.5 2.6 UNICEF Data: Monitoring the situation of children and women, UNICEF Data for Ghana, accessed 5 August 2019. "Data sources: Information on civil registration systems was compiled over a period from December 2016 to November 2017 using the existing relevant legal frameworks and in consultation with CRVS experts, officials within the relevant national institutions, and UNICEF country offices. All reasonable precautions have been taken by UNICEF to verify this country profile; updates will be made to reflect changes in policy and implementation and/or new information."