East Prussia (Ostpreußen) Civil Registration

Civil registration records are records of births, marriages, and deaths kept by the government. In East Prussia (Ostpreussen), they were started 1 January 1876. German terms for these records include Standesamtsregister, Zivilstandsregister, or Personenstandsregister. They are an excellent source for information on names and dates and places of births, marriages, and deaths. These records are kept by the civil registrar (Standesbeamte) at the civil registry office (Standesamt). Study these links to learn what information can be found in them:
 * Births (Geburtsregister)
 * Marriages (Heiraten, Ehen, or Trauungen)
 * Deaths (Sterberegister or Totenregister)

For a comprehensive understanding of civil registration, study the article Germany Civil Registration.

Determining the Location of the Standesamt
Consult Kartenmeister to find the location of the civil registration office (Standesamt). For the provinces of East Prussia (Ostpreussen), Posen, Pomerania (Pommern), Silesia (Schlesien), parts of Brandenburg, and West Prussia (Westpreussen), areas which no longer belong to Germany, the online gazetteer Kartenmeister most efficiently tells you parish information:
 * Class: Kartenmeister.com Finding Places in the Former German Area of Poland

Example:

Ancestry.com

 * Eastern Prussian Provinces, Germany (Poland), Selected Civil Vitals, 1874-1945, index and images, incomplete.

2. Digital Copies of Civil Registration From FamilySearch
Try to find records in the collection of the FamilySearch Library. Many microfilms have been digitized for online viewing. Gradually, everything will be digitized, so check back occasionally. Some have viewing restrictions, and can only be viewed at the Family History Centers near you, and/or by members of supporting organizations. To find records:

Locating Records at the Family History Library
If the locality and time period you need are not included in the online records, the next step is to check for them in the microfilm collection of the Family History Library. These microfilms may be ordered for viewing at Family History Centers around the world. To find a microfilm:
 * a. Click on the Places within Germany, Preussen, Ostpreussen drop-down menu and select your town.
 * b. Click on the "Civil registration" topic. Click on the blue links to specific record titles.
 * c. Choose the correct record type and time period for your ancestor. "Geburten" are births. Heiraten are marriages.  "Verstorbene" are deaths.
 * d. Some combination of these icons will appear at the far right of the microfilm listed for the record. FHL icons.png. The magnifying glass indicates that the microfilm is indexed. Clicking on the magnifying glass will take you to the index. Clicking on the camera will take you to an online digital copy of the microfilm.

Archives
Several different archives have civil registration records. In fact they are "all over the place", literally. There are several "finding aids" that help with locating them.

1. Online Finding Aids and Databases

 * PRADZIAD Database'''
 * Szukaj w Archiwach
 * The Lost Shoe Box
 * Geneteka Instructions

2. Civil Registration information in Berlin and Poland
Standesamt I Berlin officially holds the civil registration information for the former areas of Germany.

Standesamt I Berlin Rückerstrasse 9 10119 Berlin Germany
 * Website
 * Instructions for ordering a birth certificate for a birth in a former German territory
 * Instructions for ordering a marriage certificate for a marriage in a former German territory
 * This civil registration office has at its disposal an index called "Standesregister und Personenstandsbücher der Ostgebiete im Standesamt I Berlin".
 * Two more indexes called "Kirchenbücher und Personenstandregister in polnischen Staatsarchiven" (church books and civil registration indexes in Polish State Archives) and "Deutsche Personenstandsbücher und Personenstandseinträge von Deutschen in Polen" (Civil Registration records of Germans in Poland) give further information about ancestors who lived in East Prussia.

3. East Prussia/Genealogical Sources
GenWiki details existing Standesamt records and which archives they might be found in. A typical chart for a locality looks like this:

These links will take you directly to a particular district (Kreis):

4. Holding Lists Provided by Archives
You can also consult holding lists and use search engines to search which records might be held at each archive. Brief inquiries by email about whether a record group for your locality and time period is available at that archive are generally honored..

DZfG Leipzig
German Central Office for Genealogy Saxon State Archives State Archives Leipzig Schongauerstraße 1 04328 Leipzig Germany Email: poststelle-l@sta.smi.sachsen.de Telephone: 0341 / 255-5500
 * Website
 * List of holdings

GStA Berlin
Secret State Archives Prussian  Cultural Heritage Archivstraße 12-14 14195 Berlin Germany Email: gsta.pk@gsta.spk-berlin.de Phone: 030/266 44 75 00 Fax. 030/266 44 31 26
 * Website
 * List of holdings

Poland
State Archives of Olsztyn (formerly Allenstein Archiwum Panstwowe w Olsztynie ul.Partyzantow 18 PL-10-521 Olsztyn Poland In the state archive Olsztyn (Olsztyn), the records are available digitized over the Internet. State Archives Lyck Archiwum Państwowe w Suwalkach Oddzial w Elku ul. Kapielowa PL-19-300 Elk Poland Birth, marriages and death certificates of the Milken militia from 1874 to 1902.
 * Website
 * Search engine for digitized records
 * The third field, "Nazwa oryginalna" or "Original Name", has a drop-down list of all the localities for which there are records.
 * Website
 * List of holdings

4. Lithuanian Area Archives
A few of the civil registration records for the area of East Prussia now in Lithuania are found in the following archives:

Lithuanian Historical State Archives in Vilnius
Lietuvos valstybės istorijos archyvas Gerosios Vilties g. 10 LT-03134 Vilnius Ruf. Lithuania Phone: +370 /85/213 7482 Fax: 00370/5 278 43 69 Standesamte records:
 * 
 * Bommelsvitte, district of Memel
 * Heinrichsfelde, district Niederung, later Memelland
 * Kinten, district of Heydekrug
 * Heydekrug, district of Heydekrug
 * Memel, district of Memel
 * Melting, district of Memel
 * Uszlöknen, district of Heydekrug
 * See Kirchenbücher und andere Personenstandsunterlagen aus Ost- und Westpreussen in Ausserdeutschen Archiven : Ostpreussische Grundbücher und Personenstandsunterlagen im Staatlichen Historischen Archiv Litauens in Wilna (Church records and civil registration records from East and West Prussia located in Vilnius, Lithuania, Historical Archives. (Bommelvitte, Memel, Schmelz and Uszloeknen))
 * See Kirchenbücher und andere Personenstandsunterlagen aus Ost- und Westpreussen in Ausserdeutschen Archiven : neue Angaben zu Beständen des Staatlichen Kreisarchivs in Lyck (Church books and civil registrations for East and West Prussia (various time periods) located outside German archives.)

Writing a Letter to Archives
How to write a letter: Detailed instruction for what to include in the letter, plus Polish translations of the questions and sentences most frequently used are in the Poland Letter Writing Guide.''' In some cases, the records are held in archives in Germany. For letters in German, including addressing the letter, plus German translations of the questions and sentences most frequently needed, use the the German Letter Writing Guide.''' Because part of East Prussia is now in Russia, this article may help: Russian Letter Writing Guide

Reading the Records

 * It's easier than you think! You do not have to be fluent in French and German to use these records, as there is only a limited vocabulary used in them. By learning a few key phrases, you will be able to read them adequately.  Here are some resources for learning to read German records.
 * German Genealogical Word List
 * German Handwriting


 * These video webinars will teach you to read German handwriting:
 * Old German Script Part 1
 * Old German Script Part 2
 * Old German Script (German Church and Civil Records) Part 3


 * Also online interactive slideshow lessons are available to help you learn to read these records:
 * . In this lesson, you will explore several types of German genealogical records, including birth, baptismal, marriage, and death records.
 * German Script Tutorial
 * . In this lesson, you will explore several types of German genealogical records, including birth, baptismal, marriage, and death records.
 * German Script Tutorial

This converter will show you how any phrase or name might look in German script:
 * Kurrentschrift Converter (enter German genealogical word, click on "convert", view your word in Kurrentschrift (Gothic handwriting)

Latin Records
Records of the Catholic church will usually be written in Latin:
 * Latin Genealogical Word List

Polish
Because part of East Prussia is now in Poland, these articles will help:
 * Poland Letter Writing Guide
 * Polish Word List
 * Poland Language and Languages

Russian
Because part of East Prussia is now in Russia, these articles will help:
 * Russian Letter Writing Guide
 * Russian Genealogical Word List

Search Strategy

 * Search for the relative or ancestor you selected. When you find his birth record, search for the births of his brothers and sisters.
 * Next, search for the marriage of his parents. The marriage record will have information that will often help you find the birth records of the parents.
 * You can estimate the ages of the parents and determine a birth year to search for their birth records.
 * Search the death registers for all known family members.
 * Repeat this process for both the father and the mother, starting with their birth records, then their siblings' births, then their parents' marriages, and so on.
 * If earlier generations (parents, grandparents, etc.) do not appear in the records, search neighboring parishes.


 * German Research Troubleshooting Strategies