How to Find Birth, Marriage, and Death Records for Saxony (Sachsen), German Empire

How to Find Birth, Marriage, and Death Records for Saxony
Most of your genealogical research for Bavaria will be in three main record types: civil registration, church records, and, when available, a compiled town genealogy ("'Ortssippenbuch" or "Ortsfamilienbuch" in German). This article will teach you how to use these records
 * on digital databases,
 * as microfilms,
 * or by writing for them.

Town Compilation of Records (Ortssippenbuch or Ortsfamilienbuch )

 * An Ortssippenbuch (town lineage book) or Ortsfamilienbuch (town family book) generally includes birth, marriage, and death data for all persons found in the local records during a specified time period, compiled into families. If one is available, it can act as an index or guide to finding the original records. However, they may contain errors, so it is best to verify their information in original records.
 * Sources may include the local parish registers, civil registration records, court and land records, and sometimes published material. In the printed book, this information is then arranged in a standardized format, usually alphabetically by surname and chronologically by marriage date.

Finding an OFB

 * Click here to see OFBs for Saxony at GenWiki. These are indexed and searchable. OFB Instructions.
 * A bibliography of OFBs held by the Central Office for Person and Family History, and available in their archive in Frankfurt am Main-Höchst, is listed here. You can arrange for copied pages to be sent to you for a fee or donation. Use the "Find" function on your keyboard to search the bibliographies, as they are not alphabetical.

Civil Registration (Standesamtsregister, Zivilstandsregister, or Personenstandsregister)
Civil registers are government-kept records of births, marriages, and deaths. In Bavaria, civil registry offices were introduced on 1 January 1876. In the regions to the west of the Rhine, however, they were briefly keeping records in the Napoleonic era (1811-1815). In addition, a collection of marriage proclamations and residency records cover approximately 1785-1927.

Civil registers can now be found in the local Standesamt, which is either in the registry office or town hall. Copies of civil registers have to be sent to the district registry offices. Records before 110 years ago for birth registers, 80 years ago for marriage registers, 30 years ago for death registers are preserved with the state archives.

1. Microfilm Copies of Civil Registration From FamilySearch
A few, not many, civil registration records will be in the microfilm collection of the Family History Library. The number should increase gradually. These microfilms may be ordered for viewing at Family History Centers around the world. To find a microfilm:


 * a. Click on the records of Sachsen (Saxony), Germany.
 * b. Click on Places within Sachsen, Germany and a list of towns will appear.
 * c. Click on your town. If the town or village is not listed, find the town in '''Meyer's Gazetteer. See where the Standesamt (StdA.) was. It may have been in different place, because of the size of the town.
 * b. Click on the "Civil registration" topic, if available. Click on the blue links to specific record titles.
 * c. Choose the correct record type and time period for your ancestor. "Geburten" are births. Heiraten are marriages.  "Verstorbene" are deaths.
 * d. Some combination of these icons will appear at the far right of the microfilm listed for the record. FHL icons.png. The magnifying glass indicates that the microfilm is indexed. Clicking on the magnifying glass will take you to the index. Clicking on the camera will take you to an online digital copy of the microfilm. Clicking on the microfilm reel will lead to information on how to rent the film. Family History Center staff will assist you in ordering the film.

2. Writing for Civil Registration Certificates
Civil registration records for Germany can be obtained by writing to the local civil registry (Standesamt) or the district archives. Records may have been lost at one location of the other, so you might end up checking both. The first office you contact might choose to forward your request to the other location if necessary. Write to the district archives if you wish to inquire about more than one town--for example, if you think a couple were married at either the groom's hometown or the bride's, and you want both places searched.

Determine the Standesamt (Civil Registry Office) Location
Research your town name in MeyersGaz.org to find the location of the Standesamt. It is indicated by the abbreviation "StdA". However, some of the offices were merged in 1970's, so the record location might be different than that listed in MeyersGaz.
 * For a municipality:
 * To find the current Standesamt, go to the German Wikipedia, and enter the name of the town in the search box. An article about the town will start with a first line such as: "Besse with about 3200 inhabitants is the largest district of the municipality Edermünde in Hessian Schwalm-Eder-Kreis ." It is probable that the Standesamt is now located in the municipality (in this example Edermünde).
 * Email the municipality to verify that the civil registry for your town is there. From the town article, click on the name of the municipality that links to that article. There will usually be an infobox on the page that lists the address and the website of the municipality. From the website, look for Kontakt (Contact) information with an email address.


 * For a town:
 * Follow the same instructions as for a municipality. However, in this case, the first line will read, for example: "Borken is a town in the Schwalm-Eder-Kreis with about 13,000 residents.'''
 * The infobox with the website will appear directly on a town page.

Local Standesamt Address
Using this address as guide, replace the information in parentheses:


 * An das Standesamt
 * (Insert street address, if known.)
 * (Postal Code) (Name of Locality)
 * GERMANY


 * Click herefor postal code help for Germany.

Archive Address
Here is the address for the district archive, should you decide to write there instead of or in addition to the local Standesamt. HAUPTSTAATSARCHIV DRESDEN Archivstrasse 14 01097 Dresden Germany Postal address: Postfach 100 444 01074 Dresden Germany Phone: (+49) (0) 351-89 219 711 (Lesesaal); -89 219 710 (central dial-up) Telefax: (+49) (0) 351-89 219 709
 * Referral list for researchers.

How to Write the Letter
Detailed instruction for what to include in the letter, plus German translations of the questions and sentences most frequently used are in the Germany Letter Writing Guide.

Church Records (Kirchenbuch or Kirchenbuchduplikate)
See Germany Church Records to learn more.
 * Entries for baptisms/christenings, marriages, and burials in the local church records are the main source to use prior to 1876, when civil registration began. Often two and sometimes three generations are indicated in the registers, with personal information on the family. Also after 1876, these records might be intact when the civil registers were destroyed, or vice versa. In addition, either the church records and civil records might contain information not it the other record.
 * You should try to determine whether your ancestors were Catholic or Lutheran (Evangelical).
 * You should try to determine where the parish church was that held jurisdiction over your town. Find the town in Meyer's Gazetteer. Click on the "Ecclesiastical"''' link for information in the menu bar. This will tell you whether the town had its own parish church and give you the names of several nearby parish churches and their distance.

1. Microfilm Copies of Church Records Searched at a Family History Center
First, try to find church records in the microfilm collection of the Family History Library. These microfilms may be ordered for viewing at Family History Centers around the world. To find a microfilm:


 * a. Click on the records of Sachsen (Saxony), Germany.
 * b. Click on Places within Sachsen, Germany and a list of towns will appear.
 * c. Click on your town if it appears, or the location which you believe was the parish which served your town or village.
 * b. Click on the "Church records" topic. Click on the blue links to specific record titles.
 * c. Choose the correct record type and time period for your ancestor. "Geburten" are births. Taufen are christenings/baptisms. Heiraten are marriages.  "Toten" are deaths.
 * d. Some combination of these icons will appear at the far right of the microfilm listed for the record. FHL icons.png. The magnifying glass indicates that the microfilm is indexed. Clicking on the magnifying glass will take you to the index. Clicking on the camera will take you to an online digital copy of the microfilm. Clicking on the microfilm reel will lead to information on how to rent the film. Family History Center staff will assist you in ordering the film.

2. Writing to an Priest for Church Records

 * Baptism, marriage, and death records may be searched by contacting the local Catholic or Lutheran church or the Catholic diocese archives.

Protestant

 * Evangelical-Lutheran Landeskirche of Saxony parish addresses
 * Evangelical Church Berlin-Brandenburg-Silesian Oberlausitz

Catholic

 * Dresden-Meissen Diocese parish addresses
 * Gorlitz Diocese parish addresses Click on "Parishes" for a drop-down menu.
 * Magdeburg Diocese parish addresses

Writing to a Local Parish
Write a brief request in German to the proper church using this address as a guide, replacing the information in parentheses:

For a Protestant Parish:


 * An das evangelische Pfarramt
 * (Insert street address, if known.)
 * (Postal Code) (Name of Locality)
 * GERMANY

For a Catholic Parish:


 * An das katholische Pfarramt
 * (Insert street address, if known.)
 * (Postal Code) (Name of Locality)
 * GERMANY


 * Click herefor postal code help for Germany.

How to write a letter: Detailed instruction for what to include in the letter, plus German translations of the questions and sentences most frequently used are in the Germany Letter Writing Guide.'''

State archives
Duplicate records from some parishes are in the state archives. Many of these records have been microfilmed and are available at the Family History Library. However, for records that are not microfilmed, you can sometimes write to the state archives to request searches of the duplicates. For more information, see Germany Archives and Libraries. HAUPTSTAATSARCHIV DRESDEN Archivstrasse 14 01097 Dresden Germany Postal address: Postfach 100 444 01074 Dresden Germany Phone: (+49) (0) 351-89 219 711 (Lesesaal); -89 219 710 (central dial-up) Telefax: (+49) (0) 351-89 219 709
 * Referral list for researchers.

Central Church Archives
In a few parts of Germany, church records or duplicates have been gathered from the local parishes into central archives. Some gaps in the church records of local parishes could be filled using these records. Church archives are often unable to handle genealogical requests, but they can determine whether they have specific records you need, or they may recommend a researcher who can search the records for you. Catholic: Diocesan Archives of the Diocese of Dresden-Meissen Bishops' Ordinariat Käthe-Kollwitz-Ufer 84 01309 Dresden Germany Phone: 03591 - 35195 0 Fax:	03591 - 35195 22 E-mail: Archiv@ordinariat-bautzen.de Protestant: Evangelisch-Lutherische Landeskirche Sachsens Landeskirchenarchiv Lukasstrasse 6 01069 Dresden Germany Phone: 0351 4692-353 Fax: 0351 4692-109 E-Mail: Landeskirchenarchiv.Dresden@evlks.de Website:http://www.evlks.de/landeskirche/landeskirchenamt/101.html

Reading the Records

 * It's easier than you think! You do not have to be fluent in French and German to use these records, as there is only a limited vocabulary used in them. By learning a few key phrases, you will be able to read them adequately.  Here are some resources for learning to read German records.
 * German Genealogical Word List
 * German Handwriting


 * These video webinars will teach you to read German handwriting:
 * Old German Script Part 1
 * Old German Script Part 2
 * Old German Script (German Church and Civil Records) Part 3


 * Also online interactive slideshow lessons are available to help you learn to read these records:
 * Reading German Handwritten Records Lesson 1: Kurrent Letters
 * Reading German Handwritten Records Lesson 2: Making Words in Kurrent
 * Reading German Handwritten Records Lesson 3: Reading Kurrent Documents. In this lesson, you will explore several types of German genealogical records, including birth, baptismal, marriage, and death records.
 * German Script Tutorial

Search Strategy

 * Search for the relative or ancestor you selected. When you find his birth record, search for the births of his brothers and sisters.
 * Next, search for the marriage of his parents. The marriage record will have information that will often help you find the birth records of the parents.
 * You can estimate the ages of the parents and determine a birth year to search for their birth records.
 * Search the death registers for all known family members.
 * Repeat this process for both the father and the mother, starting with their birth records, then their siblings' births, then their parents' marriages, and so on.
 * If earlier generations (parents, grandparents, etc.) do not appear in the records, search neighboring parishes.

Research Tools

 * German Word List
 * Latin Word List
 * Handwriting
 * Handwriting Guide
 * German Handwriting Tutorial
 * http://www.kurrentschrift.net/index.php5?s=schreiben (enter your German genealogical word, click on "umwandeln" and view your word in Kurrentschrift (Gothic handwriting)
 * Saxony Tourism.com
 * Address books
 * Newspapers