FamilySearch Wiki:Project New York/Tasks-Vital Records FHLC

WikiProject New York Progress Chart  Tasks - Vital Records: FHLC

Description:
This task involves searching for vital records in the Family History Library Catalog (FHLC) to be placed on the county and town pages.

Instruction
1. In New York, very few vital records are kept on the county level. Most are kept on the town level. However, it is important to check in the event there are original records or abstracts.

As you find town vital record sources, you will want to add the information to the town page. To go to a town page, click on the town link in the "Municipalities and Communities" box at the bottom of the county page (you may have to click on the "show" button to see the list of towns.). Once on the town page, add a Heading 3 called "Vital Records" and add the information about the collections using the format given on this page. You will use the same guidelines for the county as you will for town vital records.

2. To locate the records, do a place name search in the FHLC by typing in your county. If you need more instructions on how to search the FHLC, go to Family History Library Catalog Place-name Search.

3. Review the entries and add any original records under the appropriate headings. If there is only one original record, indent, but do not bullet. The date should be bolded. See the following example:





4. For substitute records, such as abstracts, transcriptions, and indexes, list them under the apropriate heading. Add a sub-heading Substitute [type of record] records in bold. For books use Chicago Manual of Style. Use these guidelines:

Chicago Manual of Style footnote style (modified):

Book:


 * a. Author(s), followed by a comma
 * b. Title (book titles in italics, with correct capitalization)
 * c. Publication data in parenthesis: Publication place, followed by a colon; Publisher; Year of publication
 * d. comma, and the the page number(s) followed by a period

Access information:


 * e. link to free online copy, if any. IF a free online copy is available no further access data needs to be added. IF NO free online edition is available, then add:
 * f. WorldCat template . g. FHL template:.
 * h. Brief annotation explaining the content, or why, or how a reader would want to use the source.

example:

Substitute marriage records



1813–1850 Fred Q. Bowman,10,000 Vital Records of Central New York, (Balitimore, MD: Genealogical Pub. Co., 1986). Ancestry($); Abstracted from newspaper marriage columns.

5. Except for the Bowman collection listed in number 7 below (abstracts from newspapers statewide), all other substitute records should go in their appropriate heading. For example, if there is an abstract or transcriptions of church records or other newspaper abstracts, put them under their respective headings.

6. Copy the following template and paste it on the county page under "Additional Sources":




 * a. While in the new FHLC on FamilySearch.org, select any record under the county's "vital records" topic. Then click on the blue subject link (i.e. New York, Madison - Vital Records). Copy the subject number in the "for" field.
 * b. Paste the number in the appropriate place in the NY FHLC Vitals template (listed above).
 * c. Change the name of the county to be displayed. NOTE: The template links to the FHLC and will show any additional records that are added to the FHLC in the future.

7. If any of the following books apply to all of your county, copy and paste them to the county page under each birth, marriage and death heading.

Otsego, Clinton, Essex, Saratoga, Rensselaer, Albany, Columbia, and "Old Dutchess," which, prior to 1812, included the territory of present-day Putnam County: 


 * 1777–1834 Fred Q. Bowman,10,000 Vital Records of Eastern New York, 1777-1834 (Balitimore, MD: Genealogical Pub. Co., 1987). Ancestry($); ; . Abstracted from newspaper marriage columns.

Ostego, Oneida, Madison, Onondaga, Cortland, Cayuga, Seneca, Yates, Ontario, Wayne, Ontario:


 * 1813–1850 Fred Q. Bowman,10,000 Vital Records of Central New York, 1813-1850 (Balitimore, MD: Genealogical Pub. Co., 1986).Ancestry($); ;. Abstracted from newspaper marriage columns.

Wayne, Steuben, Genesee, Ontario, Chautauqua:


 * 1809–1850 Fred Q. Bowman,10,000 Vital Records of Western New York, 1809-1850 (Balitimore, MD: Genealogical Pub. Co., 1985).Ancestry($); ; . Abstracted from newspaper marriage columns.