Help:Wiki University--Webex

Webex
It is important that, to operate as a team, we missionaries meet together often. We are able to have on-line meetings with both audio and video through the Webex tool.

Meetings

 * This is the link to our Webex meetings. You can also access Webex by going to meet.lds.org and signing in.


 * You will be given meeting numbers which give you access to our various missionary meetings.


 * Most general meetings will be scheduled in Mountain Time, but on your notifications and invitations they will be shown in the time zone you have in your settings.


 * Here is the tool bar:
 * Meet now - this allows you to set a meeting immediately.
 * Schedule a meeting - this allows you to set up a meeting in the future, which can be a single meeting or an ongoing series of meetings.
 * Join by Number - This allows to you join a scheduled meeting. Unless you are the host, you can only join a meeting 10 minutes prior to its' scheduled time.

Drop down menu at top of Webex page
There is a menu at the top of a meeting page after you have joined a meeting.
 * It is only accessed when you move your mouse to the top of the meeting page at which time it will "drop down" to reveal itself.
 * When you move the mouse away, it will disappear again at the top of the page.
 * Access this drop down menu and click on "Participants" and "Chat."

Participants
The participant list shows who is in the meeting and whether sound is hooked up for each participant. Whenever anyone speaks, you will see little green waves coming off that name.

Next to your name in the participant list there is a gray camera icon. To show yourself interacting during the meeting, click the camera icon. When you are broadcasting, the icon will be green. Your broadcast will be a small window in the corner of the screen. There can be multiple participants broadcasting simultaneously.

Chat
You can also communicate by sending a message through the Chat box if you do not want to speak. You can either communicate to the whole group by choosing "Everyone" or to a particular individual.

Muting yourself and other Webex etiquette
To avoid unwanted noise disrupting the meeting you should mute yourself by clicking on the microphone icon. The icon will turn red when you are muted. When you want to speak, you have to unmute yourself.

Other Webex etiquette recommendations are:


 * Pick a location as quiet as possible
 * Close all computer windows and programs
 * Arrive early and test your connection
 * Avoid personal conversations
 * Focus on the meeting (do not try to multi-task)
 * Speak up and identify yourself
 * Speak clearly

There is also a "hand up" feature that will let the speaker know you would like to say something. This doesn't always work well as it is easy for the presenter to miss it.

Being the Presenter

 * The conductor or presenter of the meeting has control of the material that is seen on your monitor. You can tell who the presenter is by a little green ball by that name.  By clicking "share your screen" the presenter can show you what is on their monitor.


 * To change presenters, the current presenter must pass the ball to another attendee. This can be done by moving the ball on the list of presenters or through the commands at the top of the screen. The new presenter can then share a screen.


 * The presenter can also use the Webex whiteboard and allow other participants to use it. For training on the Webex whiteboard, watch this video. Whiteboard training starts at 22:30 and ends about 39:30.

Recordings of past meetings
Staff meetings and training, including project training meetings, are recorded so you will be able to watch it if you were unable to make a particular meeting or if you would like to review it later. Links to the meeting recordings are posted on Yammer. Other meetings may or may not be recorded at the option of the host. Only the host can access a meeting recording link and share it.

Try these out
 Quick Quiz
 * Webex only records voices not images.
 * True
 * False


 * If you are not the scheduled presenter, the host has to give you the ball if you want to show what is on your screen.
 * True
 * False


 * Meetings can only be scheduled in the future not right now.
 * True
 * False


 * You can schedule a series of meetings to happen Mon, Wed and Fridays at a specific time.
 * True
 * False


 * There is no way to find out who is speaking in a meeting if you do not recognize their voice.
 * True
 * False


 * If you have a noisy dog, there is no way to keep others from hearing its barking.
 * True
 * False


 * You can only talk to individuals in a meeting, not send them a private message.
 * True
 * False

Check your answers