FamilySearch Wiki:WikiProject New York Meeting Agendas


 * The main page for this article is FamilySearch Wiki:WikiProject New York.

First Meeting Minutes
Thursday 22 September 2011


 * 1) New York Moderator (DSammy) remarks
 * 2) Proposed adoption of the FamilySearch Wiki:WikiProject New York page as the project home page (approved)
 * 3) Choose a time and place for the next three WikiProject New York meetings (Every Thursday 1:00 p.m.)
 * 4) Choose a project leader (David Dilts approved)
 * 5) Take time to have each participant "register" by adding a project logo to their User page (discussed)
 * 6) Discuss and delegate someone to set up a section of the home page telling how to reach each WikiProject New York member. (Danielle Batson approved, telephone numbers disapproved)
 * 7) Discuss and adopt a tentative preliminary project schedule including sprints (phases), if any (discussed possibility of three week sprints)
 * 8) Tentatively prioritize project task list (discussed)
 * 9) Discuss WikiProject New York Progress Chart (discussed)
 * 10) Discuss and define the first task for project participants (discussed)
 * 11) Discuss and adopt project rules (approved with modifications)


 * To be called "Framework" rather than "Rules"
 * Prefer term "teaching" to "pedagogical"

12. Discuss and adopt project model New York county style page (approved with modifications)


 * Request to review possible flat or flatter structure next week
 * All headings approved from top down to Taxation with these notations
 * Considerable discussion about "Ethnic, Political, or Religious Groups"
 * Repositories approved as header, but decided to remove sub-headers by turning them into bold words rather than level 5 headers:
 * Archvies, Libraries, and Museums (bold)
 * Courthouses (bold)
 * Family History Centers (bold)
 * Societies (bold)
 * Decided to place "Social Groups Online" as a separate header outside repositories heading

Second Meeting Minutes
Thursday 29 September 2011

1. This week's agenda approved 2. Last week's minutes approved. "Historical Fact" confirmed again as header in place of "Organizational Facts" 3. Insert the following in your User page:   4. Multiple access numbers: approved:


 * In WikiProject NY citations cite library access numbers in the following order:
 * Online copies (up to 3) with the best first, like this, "Internet Archive online copy; Google Books online copy; Geronimo online copy;"
 * WorldCat template listing like this, "At various libraries (WorldCat);"
 * FHL template listing like this, FHL Film xxxxxx; Book xxx.xxx xxx.
 * Separate each type of access number with semi-colons, but end with a period.

5A. We are mostly following precedents set for Illinois project. 5B. We encourage greater use of template for wording that will be repeated on multiple pages approved. Beth accepted assignment to create a page listing such templates and explaining how to create and use them. 6A. Images of courthouses have been removed from info boxes. Request that we use smaller images about 200px to save space for text. 6B. "Record Loss" section will be removed only AFTER a diligent search fails to find any record loss approved 6C. We will remove stub templates from pages approved 6D. Cramped look of info box, Random Acts box and pictures. David will figure out a way to make it look better. 7. Chicago Manual of Style citation style reviewed (see Albany County Bible Records citation)


 * Name of author in spoken order, followed by a comma,
 * Title in italics – no period at the end
 * Publication data in parenthesis - where published, colon, publisher, comma, and year of publication – close parenthesis, comma (if page number follows, but period if NO page number)
 * Page number(s) followed by period
 * Access info. Up to 3 online copies (best first), WorldCat, and FHL Film; Fiche, and Book numbers if available, each separated by a semi-colon but ending with a period
 * Annotation which explains why a genealogist would use that item

8. Bullets, indentations, dated list - be consistent through the whole page


 * prefer indented bullets approved
 * items in a series should get bullets. Items NOT in a series should not get bullets.
 * addresses will not be indented (but we will look at examples next week before a final decision)
 * start dated lists with the dates first and in bold

9. NY will have both neighboring counties lists, and maps of neighboring counties approved Beth will create neighboring county maps, hopefully with links the counties. 10. Towns in a County maps. Dsammy will create a map showing the towns in each county for NY. 11. Repositories. approved


 * IF 4 or fewer repositories/county, give each repository name its own level-5 header like:
 * ===== Albany County Courthouse =====
 * ===== Albany New York Family History Center =====
 * ===== Rensselaerwijk Historical Society =====
 * ===== Yankee Pioneer Museum =====
 * IF 5 or more repositories/county, group the repositories under the appropriate level-5 category-headers like:
 * ===== Archives, Libraries, and Museums =====
 * ===== Courthouses =====
 * ===== Family History Centers =====
 * ===== Societies =====

12. Danielle will write instructions for Repositories, begin work on Vital Records

ACTION ITEMS


 * David will find a way to relieve clutter after info boxes.
 * Beth will create a page with growing list of templates to be used on New York county pages.
 * Beth will add neighboring county maps for each county.
 * Sammy will add town maps for each county.
 * Danielle will write instructions for working on Repositores in NY counties.
 * Each participant will select two or three counties and work on repositories; report next week.

Second Meeting Agenda
Time and Place


 * Second meeting: Thursday 29 September 2011 from 1:00 to 3:00 p.m.

Agenda


 * 1) Review, update, and adopt agenda similar to the one below (5 minutes)
 * 2) Review and approve minutes of 22 Sep 2011 meeting (10 minutes)
 * 3) WikiProject New York user box: If you are not already on the New York participants list, please add the following to your own User page: 
 * 4) Linda Carver multiple library call numbers (10 minutes)
 * 5) Jane Colmenares (15 minutes)


 * A. Shouldn't we be following precedent set for Illinois project.
 * B. "Vetting" our contributions is an issue.

6. Dsammy (15 minutes)


 * A. Flatter or flat stucture options
 * B. Size of images
 * C. Consideration for removal

7. DiltsGD Review preferred Chicago Manual of Style citation style (10 minutes)

8. (Continued from previous week: Discuss and adopt project model New York county style page (30 minutes)


 * A. finish Vital Records
 * B. Changes since last week:
 * 1. added Neighboring Counties
 * 2. added Albany County map (a county map would normally replace a list of Neighboring Counties, but put a neighboring counties list in until we have time to insert a map)
 * 3. Repositories sub-headers changed to bold from level 5 headers
 * Archvies, Libraries, and Museums (bold)
 * Courthouses (bold)
 * Family History Centers (bold)
 * Societies (bold)
 * 4. Social Groups Online moved out to be a separate alphabetical header

9. Final adoption of Albany County with the modifications approved in this meeting as the official model for the remaining New York counties (5 minutes) 10. Either adopt the existing task list for modification, or create a proposed alternative task list (15 minutes) 11. Decide sprint end date: suggested 20 October 2011 (5 minutes) 12. Sign up for tasks (10 minutes)

Third Meeting Agenda
Time and Place


 * Third meeting: Thursday 6 October 2011 from 1:00 to 3:00 p.m. (Mountain Time)
 * Format: MeetingPlace Meetings ID 7717. Click to Attend or Dial in Number: 801-240-2663. MeetingPlace ID 7717.


 * Contact David Dilts telephone 801-240-3477 for details.

Agenda


 * 1) Review, update, and adopt agenda similar to the one below (5 minutes)
 * 2) Review and approve minutes of 29 Sep 2011 meeting (10 minutes)
 * 3) Progress Chart review (5 minutes)
 * 4) Lise Embly wants us to leave out the word “phone.” Discussion and vote.(10 minutes)
 * 5) Danielle Batson report on instructions re: Repositories. (5 minutes)
 * 6) Discussion of how Repositories task went. (15 minutes)
 * 7) Continued from previous week) Discuss and adopt project model style page Albany County, New York (35 minutes)


 * A. finish Vital Records and Voting Registers (and removing headers that have nothing in them)
 * B. finish Places header and Municipalities/Communities template
 * C. finish References
 * 1. NEVER use Template:wpd in citation footnotes (for bad example see Albany Co. #4)
 * 2. NEVER replace citation footnote URLs with a shortened link (for bad example see #6)
 * 3. If you've ever shortened URLs in citation footnotes in other counties of NY, please go back and repair the damage
 * D. finish Navbox template
 * E. finish Categories
 * F. Change since two weeks ago: Social Groups Online moved out to be a separate alphabetical header

8. Final adoption of Albany County with the modifications approved in this meeting as the official model for the remaining New York counties (5 minutes) 9. Either adopt the existing task list for modification, or create a proposed alternative task list (15 minutes) 10. Decide sprint end date: suggested 27 October 2011 (5 minutes) 11. Sign up for tasks (5 minutes)