Social Program Records

Please note: The designation 'Social Program Records' refers to documents associated with official government social programs. A social program concerns the way of life and welfare of people in a community. If a record like this was created by a religious institution or documents its efforts to care for the needy, then the correct record type would be 'Poor Relief Records.'

Scope

This guide applies to records documenting official government social programs. These programs are designed to support the welfare and living conditions of individuals and communities. Records may include administrative documents, reports, applications, and correspondence related to social services.

What Are Social Program Records and How Do You Recognize Them?

Social Program Records are documents created by government agencies to administer or manage social programs. Indicators include references to welfare, housing assistance, public health initiatives, unemployment benefits, or other government-supported services.

Elements Sometimes Found in Social Program Records

• Names of individuals receiving assistance
• Type of social program (housing, welfare, health, education)
• Dates of program enrollment or service provision
• Government agency names and official seals
• Forms, applications, or eligibility documentation
• Reports on program outcomes or statistics
  

Natural Group

Each separate folder, bound volume, or collection of program-related documents should be captured as a separate digital folder.

Descriptive Metadata

• Date: Enter the date or range when the records were created.
• Locality: Enter the city, town, parish, or district associated with the records.
• Creator: Enter the name of the government agency or office that created the records.
• Volume: Enter the volume or collection designation used by the archive or custodian.
• Title: In the language of the records, enter the title designated by the archive. Otherwise, enter a descriptive title based on the content.
• Custodian Reference ID: If the archive has applied a reference ID to each volume or folder, enter the ID in the format relevant to the archive. Enter a single hyphen (-) to indicate if no such ID exists.
  

Important Note

Ensure that these records are government-related. If the record documents charitable or welfare efforts by a religious institution, classify it under 'Poor Relief Records.'

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