Listing information includes record details. When you click information, listing information that is already in DCam displays on the listing screen. Some of the listing information is used in the catalog entry and helps guests find records on FamilySearch.
On rare occasions, listings information may need to be corrected or a new listing may need to be created. For example:
- You might find a document container that includes guardianship records for a county whose dates are between 1900 and 1910, but the listing only covers the years between 1900 and 1905. The years 1906 through 1910 are not covered in a listing.
- You have in hand 3 volumes of birth records, but only Volume 2 and Volume 3 are covered by a listing.
To respond, you can request to correct the listing. The request will be reviewed at headquarters for approval.
In the first example, the dates between 1906 and 1910 are found to have already been captured, so a correction to the listing is denied. In the second example, if headquarters determines that Volume 1 was forgotten by the initial FamilySearch representative who entered listing data, a correction to the listing will be approved, and Volume 1 will be added to the listing.
Listing Information Screen Fields
The following table describes each field of the listing information screen and provides examples.
| Name | Field Description and Comments | Examples |
| Include in collection group | The general collection into which the listing line-item falls, if any. If this listing is part of a large collection, such as several volumes of deed records, select the collection group from the drop-down list. | |
| Record Title | Actual title on the records or documents. | Record of Wills Death Register Discharge Record of Union Soldiers in Vermont |
| Volume Designation | In a set of volumes, the identifier assigned by the archive. For example: Volume title or cover page information Folder, File, or Box do not include the word “volume,” “vol.,” “box,” or symbols, such as “#.” | A25 B 628 1-966 Dalton-Everly |
| Dates | The time period or beginning and ending dates for the records, including gaps. Begin date is required. End date is not required and can be a future date. | 1900 1902 1905 to 1910 |
| Archive Reference Number | The identifier number or name assigned to the records by the archive. | NARA-Number 132 Box 162A-D |
| Locality | The areas or localities covered by the listing. This can be a geographic area or other divisions, such as parish or voter districts. | New Jersey, United States Cache, Utah, United States Bornholm, Denmark Gard, Languedoc |
| Language | Languages the records are written in. | English Spanish, English English, Hebrew, Yiddish, Polish |
| Record Type | The record type of the documents. | Birth, marriage, and death records Parish registers Deed records Will books |
| Record Description (fields) | There are a variety of record description fields included on the listing information screen. They vary, depending on the field order information. | Physical Location in Archive Box Number Folder Number Physical Description |
| Waypoint Categories | Waypoints mark images where an attribute changes, allowing end users to search records more easily. | Box Number Case Number City or Town Country County or Municipality |
| Listing Comments | Any comments that might help clarify why something was not done according to standard policy or that helped the user better use this record. | The format changed in 1905 1908 was never recorded |
| Listing Status | Includes approval status of changes to listing, who submitted the changes, and a field showing a list of status changes made in a change log. | |
| Bibliographer Check | Displays the data for any listing records already published in FamilySearch. Double-click a Natural Group ID number to view the captured records in FamilySearch. This field is empty if no duplicate records are found. |