There are a number of things you can do with the workstation and document handling to make the image capture process more efficient. These reminders and tips are compiled into 1 place for convenient review.
Sections:
Camera Workstation Setup Reminders and Tips
Document Handling Reminders and Tips
General Reminders and Tips
Camera Workstation Setup Reminders and Tips
Use these tips to make the physical workstation more efficient:
- Set up the camera close to where the documents are located and away from people traffic.
- Set up in an air-conditioned room.
- Prevent blurred images by eliminating camera movement.
- Stabilize where the workstation stands.
- Tighten all adjustments on the camera stand.
- Position the camera stand on a flat table surface to avoid rocking.
- Do not set up next to an elevator shaft or other area where disturbances may cause floor vibrations.
Document Handling Reminders and Tips
Use these tips to make the document handling more efficient:
- Use clamps with books. One clamp at the lower left is often all that is needed.
- Watch for bleed through, particularly with thin pages. If you notice the problem, use slip sheets.
- Watch for blurred images as each page is captured. If an image is blurred, delete it, and recapture the page.
- Create an effective workflow by:
- Organizing the workstation monitor
- Using the X-Key bar
- Organizing the documents
- Organize the documents so they can be captured, one right after the other, reducing the overall time that it takes to capture the project’s records.
- Two people working side-by-side can be more productive than 1 person working alone. For example, while 1 person moves the documents, the other person can capture and evaluate images.
- Watch page numbers as images are captured. Make sure each page is captured. Be careful not to turn more than 1 page at a time.
- When capturing images from a thick book, recheck focus after every 0.5 inches (1.27 centimeters) of page thickness.
- Establish a system for removing and returning documents. You are responsible for the documents you remove from shelves and files.
General Reminders and Tips
Use these general tips to help make the whole process more efficient:
- Good calibration is the key to good image quality.
- Use the autosplit template for books.
- Use autocrop for single-page captures.
- Always capture the folder or book cover first.
- For loose documents, place black tape on the copyboard on 2 sides to provide a reference point for where to place the documents.
- Ensure that documents are oriented correctly on the copyboard; documents cannot be skewed by more than 3 percent.
- Use the rotate function so that captured images always read top-to-bottom and left-to-right.
- Use the Z format to capture maps and other large documents. (See Capturing Large Documents)
- The double crop mode allows you to capture 2 images with 1 click.
- When capturing the first image of a book, if the archive does not allow the spine to be broken, write what is on the spine on a 3 x 5 card, place it on the book cover, and make this the first capture. If there is nothing on the spine, write “Nothing on spine” on a 3 x 5 card, place the card on the book cover, and make it the first capture.
- After using or adjusting any zoom settings on the capture screen, to resume capturing images using the X-Keys stick, do 1 of the following:
- At the bottom of the capture screen, click the Capture button for at least 1 image.
- Click on the capture screen.
- Click on any thumbnail image.
- Select the visual and audio cues that indicate that an image has been captured. (See Capture Feedback in Preferences.)
- Specify the autocrop settings for compression and asynchronous image capture. (See Image Processing in Preferences.)