DCam User Guide-Daily Administration • FamilySearch Support Operations

The following are daily and weekly tasks for camera operators:

Starting the Workstation Each Day

To start up the camera workstation each day in the most efficient way, follow these steps:

Step 1: Turn on the Uninterruptible Power Supply (UPS) as a battery backup, in case of a power failure.

Step 2: Turn on the power for the camera lights.

For most workstations, find the electrical plug that is connected to the light bar. Next to that plug is a toggle switch that, when pushed, will turn the lights on.

Step 3: Turn the room lights off, if appropriate. (The room’s lights can remain on if there is no significant shadowing on the copyboard because of them.)

Step 4: Turn on the camera.

For the Illunis camera, push the red button attached to your center pole.
For the Nikon camera, turn the on switch located on top of the camera.

Step 5: Remove the camera lens cap.

Step 6: Check that the camera aperture lens is set to F-8.

Step 7: Turn on the computer and the monitor.

Step 8: Sign in on your workstation computer.

Step 9: To start the DCam software program, double-click the DCam icon on the desktop.

Step 10: If unplugged, connect the external hard drive to the computer. The external hard drive must be connected and turned on to review new project information or to ship folders.

Note: If you are working in standard mode, to ensure that you have the latest messages and projects from headquarters, connect the hard drive as soon as you receive it.

Step 11: Gather documents, and prepare for capturing images.

When you select Send or Receive Headquarters Data on the DCam home screen, communication with headquarters takes place through the Camera Messaging Service (CMS). It downloads general messaging and field orders that contain projects, listings, and folder status messages.

The data is downloaded and updated immediately, rather than waiting for weekly hard drive delivery or for an update to the global messages.xml file.
The data is targeted to you, a specific user, rather than per workstation or through a broadcast, making data processing more efficient.

How to Turn Off the Equipment at the End of the Day

When finished for the day, it is important to shut down the equipment in a particular order. Turn off the camera and other equipment as follows:

Step 1: To exit DCam, on the file menu, click Exit.

Step 2: Turn off the equipment in the following order:

The computer, monitor, and external hard drive.
The camera.
The lights, or the power strip they are plugged into.
If the archive allows it, leave the UPS on.

Step 3: Replace the lens cap.

Step 4: Return books and documents to the archive or store them in a safe place as directed by the archive.

Communicating with Headquarters

When you log in to DCam using your FamilySearch credentials, you establish a communication session with headquarters through the Camera Messaging Service (CMS). Then, when you click Send or Receive Headquarters Data, a dialog displays, and DCam initiates a data exchange.

DCam first checks to see if there are folder status messages for projects. It then downloads any new projects, listings or updates to existing projects or listings. If you have made modifications to a listing, those changes are then sent to headquarters.

Processing Data from Headquarters

Once exchanged with headquarters through CMS, the data can be processed. From the Send or Receive Headquarters Data dialog box or from the DCam home screen, select Process Data from Headquarters. DCam selects which projects and listings to import and then updates the status of folders based on messages it received. When the action is initiated, a progress dialog displays. The projects are imported into the DCam database, and a summary of the changes are shown in a summary dialog.

Filling Out Weekly Time and Production Reports (TPR)

The Time and Production Report (TPR) is a weekly report with information about your imaging project and includes additional project-related activities. It is important that you complete the TPR every Friday so that your supervisor or area manager can access needed information from the report. Before you complete the TPR, first gather information from 2 DCam reports: The My Results report and the Digital Operator Report.

To gather information from the My Results report, do the following:

Step 1: On the home screen, in the upper right corner, click the Show My Results icon. A dialog displays. (You can also click View and then select Show My Results.)

For Interval, select Daily.
For Measurement, select Capture Time.
For Week of Capture, Number of Days, enter 7. DCam generates a table that shows the number of hours that the camera was capturing images each day during the week.
To use as a reference when you fill out the TPR, record the information in the table, or take a picture of it with your phone.

Step 2: The DOR is created after images have been transferred to the hard drive. To gather information from the DOR, do the following steps.

In the top left portion of any DCam screen, click Transfer. Make sure you have transferred all of your folders for the week before generating this report.
In Transfer folders, below the DOR column header, click Show. This column header will not show up unless the folders have been transferred.
Save the DOR to a thumb drive or print it for later reference.
Forward the DOR to your supervisor.

Step 3: To complete the TPR by following these instructions:

Note: Log in using a Firefox or Chrome browser only.

On the left navigation panel, click Time and Production Data Entry.
Complete Section 1 and Section 2 with information you gathered for the week, using the table below as a reference for each field. Section 1 includes operator and project information. Section 2 includes weekly activity information, including how much time was spent on each activity during the week.

Field Name	Field Description
Operator	Enter your operator ID. If you are unsure of your number, contact your supervisor. The operator number is also found on the DOR.
Project Number	The project number is found on the DOR as a bold, dark number listed on the top left corner. For example, 12-1745_US-TX. (If you are capturing 2 different projects in the same week, you will need to complete 2 TPRs—1 for each project.)
Week’s End Date	Click the field box, and a calendar appears. Select the last day or date for the week. This is always a Friday.
Media Number	The media number is listed on the DOR under Media Number. It is the number associated with the images on the external HD (hard drive) for that week.
Camera Type	From the drop-down menu, select the camera you are using to capture images. This is found on the final page of the DOR in the printed table. For example, Nikon, IIlunis 50m, or Illunis 29m.
New Images	Enter the number of images captured during the week (this does not include rework images). This is found on the DOR under New Images.
Rework Images	Enter the number of rework images captured found on the DOR, if applicable.
Project Status	From the drop-down menu, select the project status that applies. Typically, you will select Current. (Only select completed if you are closing a project and the camera is moving to a new project).
Serial Number	The serial number of your camera is found on the DOR on the final page, in the table under serial number.

The number of TPRs produced is determined by the number of cameras capturing images.

If you are working as a pair with each person capturing images on a different camera, you will have 40 total hours on each TPR.
If you are working as a pair with one person capturing images and the other person preparing documents, you will have 80 total hours (40 hours for each person on 1 TPR).
If you are working by yourself, either capturing images or preparing documents, you will have 40 total hours on 1 TPR.

Image Capture Scenarios	Number of TPRs	Total Hours on TPR
2 people capturing images on 2 different cameras	2	Approximately 40 on each TPR
2 people, where 1 person is capturing images and the other person is preparing documents	1	80 on 1 TPR (no more than 40 hours in camera operations)
1 person capturing images on 1 camera	1	40 on 1 TPR
1 person preparing documents	1	40 on 1 TPR (no hours will show in camera operations)