Crew Lists

Scope

This guide applies to records listing employees working on board a ship, train, or aircraft. These records typically document the names, roles, and assignments of crew members for a specific voyage or journey. This record type should be used whenever the record’s primary purpose is to identify crew members.

What Are Crew Lists and How Do You Recognize Them?

Crew lists generally include rosters or manifests of personnel assigned to a vessel, train, or aircraft. Indicators include references to crew positions, ranks, voyage details, vessel names, and official stamps or signatures certifying the list.

Elements Sometimes Found in Crew Lists

• Name(s) of crew members
• Position or rank on board
• Date or date range of voyage or journey
• Name of vessel, train, or aircraft
• Nationality or identification details
• Signatures of captain or responsible officer
• Official seals or stamps
• Remarks or annotations

Natural Group

Each separate list or manifest should be captured as a separate digital folder.

Descriptive Metadata

• Date: Enter the date or range when the crew list was created.
• Locality: Enter the port, station, or location associated with the voyage.
• Creator: Enter the name of the authority, office, or company that created the record.
• Volume: Enter the volume or file designation used by the archive or custodian.
• Title: In the language of the records, enter the title designated by the archive. Otherwise, enter the title as it appears on the cover, spine, or title page of the natural group.

· Custodian Reference ID: If the archive has applied a reference ID to each volume, enter the ID in the format relevant to the archive. Enter a single hyphen (-) to indicate if no such ID exists.

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