How to Host a Great Indexing Challenge

December 31, 2015  - by 

Indexers and arbitrators love a good challenge, and they love working together with others to accomplish seemingly impossible goals. One of the greatest examples was the 1940 U.S. federal census project. Those who participated will long remember the thrill of processing more than 10 million records in a single day. Projects such as the 1940 census and worldwide indexing events have allowed volunteers to link arms with others around the world in a united effort.

Such challenges, whether worldwide in scope or limited to a smaller community, are naturally fun and exciting. These challenges can also have a lasting positive effect on the success of a local indexing program.

There are no specific rules about how to organize and implement a local indexing challenge. However, some proven practices have emerged that may help as you consider hosting your own indexing challenge.

 

Proven Practices

The most successful challenges are:

  • Challenging but attainable. Set an achievable goal that will stretch, inspire, and motivate your group.
  • Time limited. More volunteers are likely to participate if the challenge has a distinct beginning and end.
  • Experience led. When there is someone available who understands the program, confidence will increase, and people will feel motivated to continue.
  • Focused on participation first and productivity second. When you focus on the people who are involved, an increase in indexed records will naturally follow.
  • Celebrated. People maintain enthusiasm by celebrating their accomplishments together.

Preparation

Successful indexing challenges require preparation. This preparation in itself can have a unifying effect as people anticipate joining together in a combined effort.

You can prepare for your indexing event by:

  • Making sure everyone has a FamilySearch account.
  • Ensuring that each participant is registered as an indexer.
  • Confirming that your volunteers have an understanding of why the work is important to help others find their ancestors.
  • Teaching new indexers a basic understanding of the indexing software and rules.
  • Spreading the word through social media, email, and other means.

Competition versus Challenge

Be aware of the differences between indexing challenges and competitions. Some types of competitions tend to detract from the intrinsic rewards of indexing because they pit individuals and groups against one another instead of encouraging them to work together toward a common goal. Successful indexing challenges inspire participation, cooperation, and unity and allow everyone to celebrate together to form happy, motivating memories.

Adopting a Project

When a group adopts a particular indexing project, everyone can work together on the same type of records and establish a group expertise in that record collection. A shared project gives participants a common vocabulary to discuss their experiences, and it allows them to help one another when questions arise. If you are fluent in Spanish, Portuguese, Italian, French, or another language, you could also try teaming up with a few friends who are fluent in that language to work on a project together.

We hope these tips and principles will help you host your own successful indexing challenge. If you have learned other helpful principles and practices not covered here, please feel free to share them in the comments below.

 

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Comments

  1. Well written!
    At this time I don’t have time to take part but as I slow down doing volinteer work at KHS and other activity’s here in Ky I will try my hand at indexing.
    keep up the great work. rr

  2. Hi I’m patricia withers. Iv not ad no luck in the search of my brother is name is Leslie withers he’s born in 1952 from coalville Leicestershire. England. We lived on Albert road coalville leicestershire.uk my mums last name is O’Sullivan she’s from Dublin then she married my dad Harold withers in 1950. So if any 1 knows my brother les withers. Iv not seen him for over 46 years I would love to see him again. If any 1 can help me find him that would be great. I’m back in coalville area I’m on linford crescent my daughter is on blackwood near whitwick. Thank you

  3. I like this article. It has helped me resolve some issues and concerns I have had about hosting an indexing event.

  4. Gor the last 3 years I have organized an Index-a-thin in the Ireland Dublin Stake it is held on the 1st Saturday in August and runs from 7:00am to 7:00pm some things that work for us are:
    Advertise- we put posters up in all the awards and on on the Stakes Facebook pages
    Provide food I sign members to help and we provide food all day – Feed them and they will come
    Scope out suitable projects in advance
    Include the Stake youth
    Have fun we have lots of food lots of fun and above all lots of indexing

    Joan

  5. My son Delbert Ward completed a Facebook-coordinated indexing Eagle project at the beginning of this week. Volunteers completed 116 batches with an average of 10 records each, spending about 268 hours total. Some participants had never done indexing before! We are very happy with how it turned out.

  6. I attended Roots Tech, and took the FDD8610-S – FDD – 6 Steps to Host a Successful Indexing Event class. The link to get the information ls.org/indexingeventkit. does not have anything on that page. Has the page moved?